Week 2 - The Project Life Cycle

• What is the first step before beginning a project?

  Ensure you have a project brief
• What should a project brief include?

  Goals, scope, and key stakeholders
• What are the three key components of a project brief?

  Why, what, and who
• Why is it important to have a meeting with stakeholders at the start of a project?

  To ensure nothing major is forgotten
• What technique can help avoid project issues during initiation?

  Using agile management techniques
• What does FMEA stand for?

  Failure Mode and Effect Analysis
• What is the next stage after project initiation?

  The planning phase
• What activities are included in the planning phase of a project?

  • Write a detailed project plan
  • Detail the scope and budget
  • Set deadlines and milestones
  • Identify team roles and responsibilities
  • Choose planning and management tools
• What is a Gantt chart used for in project planning?

  To plan activities against time and resources
• What are the five resources mentioned for project planning?

  Staff, materials, machinery, factory space, storage
• What should everyone be aware of once a project plan is established?

  What will happen, when, who, and outcomes
• What happens during the implementation phase?

  The project plan is put into action
• Who oversees the activities during the implementation phase?

  The project manager
• What are some potential setbacks during project implementation?

  New team members, urgent projects, customer withdrawal
• Why is it important to keep minutes of meetings?

  To document actions and outcomes
• What is typically included in meeting minutes?

  List of attendees and agenda items
• What should project monitoring activities include?

  Tracking schedule, monitoring spending, regular meetings
• What is the purpose of communication methods in project management?

  To ensure effective project monitoring
• What should be reported during the project life cycle?

  Progress to internal and external stakeholders
• What should all projects be evaluated for at completion?

  Successes and failures
• What are the key components of project evaluation?

  • Identify successes against criteria
  • Identify failures
  • Use findings to improve future projects