PRE-FINALS

Created by

Ryan Silong

Cards (38)

SPOT REPORT - Refers to the initial report written by a police officer after an important incident and submitted immediately to higher authorities for further investigation and appropriate action.
PROGRESS REPORT - It is an accounting of the actions or series of actions undertaken in relation to an ongoing investigation of a case, Refers to follow-up report submitted by a police officer after conducting further investigation of a particular incident. This report can simply be an accomplishment report which may be analytical and may be comparatively longer than spot report.
3. AFTER OPERATION REPORT - It is a report that may be rendered after any successful police operation that leads to the arrest of any member or some members of a syndicated crime group
4. FINAL REPORT - Refers to an accomplishment report written by a police officer after the investigation is completed and the case has been filed against the suspect/s. In some cases, progress report can also be final report especially if the investigation has been terminated at that level.
5. INVESTIGATION REPORT - Refers to a report such as in criminal investigations. The arrangements of the parts follow a specific pattern to be easily found and read, It is a document that details the findings of an investigation as soon as formal complaint is filed or an incident occurs.
6. SITUATION REPORT (SITREP) - The SITREP is a form of status reporting that provides decision-makers and readers a quick understanding of the current situation. It provides a clear, concise understanding of the situation – focusing on meaning or context, in addition to the facts.
7. SPECIAL REPORT - is prepared and presented not as a matter of routine. This is prepared on the basis of some inquiry or investigation either by a single individual or by a body or a committee or a sub committee or a commission specially formed and entrusted with the duty.
8. BLOTTER REPORT - Refers to a logbook that contains the daily registry of all crime incident reports, official summaries of arrest, and other significant events reported in a police station, Is a record of daily events occurring within the territory/jurisdiction of a given police unit or command. It contains material details concerning the event for legal and statistical purposes, This police blotter is an informational record book that is utilized for evidentiary or referral purposes (PNP 2014)
9. MAINTENANCE OF POLICE BLOTTER - Each PNP operating unit shall maintain an official blotter where all types of operational and undercover dispatches shall be recorded containing the five “W’s” and one “H” of an information, However, a separate police blotter shall be maintained for crime incident report including VAWC Law and those cases involving a CICL to protect their privacy (PNP Police Operational Procedure 2013).
TWO TYPES OF POLICE BLOTTER
-Each PNP operating unit/station shall maintain two separate police blotters:
BLUE BLOTTER - It contains the daily registry of all crime incident reports, official summaries of arrest, and other significant events reported in a Police station/Unit

PINK BLOTTER – It contains the daily registry of all crime incident reports involving VAWC, Trafficking in Person, and other Gender-Based Violence such as those provided for in PNP policies and Philippine laws.
IMPORTANCE OF THE POLICE BLOTTER
-Here are some of the importance of Police blotter (PNP 2014)
The police blotter entry reports serve as a permanent record of incidents, events, problems and occurrences
A police blotter is used to keep informed of activities within the police jurisdiction
A police blotter is also used to compile statistical information, identify problems in the community, or identify police training needs
A police blotter is needed to facilitate investigations, prepare court cases or defend cases in court.
CONTENTS AND DETAILS OF A POLICE BLOTTER - The police blotter is recorded book bound with hard covers and shall be 12 inches by 16 inches in size.
The front cover of a police blotter shall contain the name or designation of the police force and particular police district/station, together with the designation o the specific police unit or sub-station, the volume or book number, the series number and the period covered.
BLOTTER PROCEDURE -
Before entry into the blotter book, the Duty Officer should first evaluate if the report is a crime incident, arrest or event/activity, which is for record purposes only.
If the report is crime incident, the DO shall first accomplish the Incident Record Form (IRF) from which the entry in the blotter book and IRS shall be extracted.
All other reports shall be directly added to the blotter book (PNP SOP No. 2012-001 Incident Reporting System)
INCIDENT REPORT - Is a formal document that details the facts related to an incident. It is similar to Police Reports, an Incident Report is a victim’s statement regarding a crime.
INCIDENT RECORD FORM (IRF) - Is a form to be filled out by the complainant/victim. Once it is signed and acknowledged by the Desk Officer and the Chief of Police, or his representatives, the date that were provided by the complainant or client in the IRF shall be entered in the Police Blotter Book (PNP SOP no 2012-001)
MEMORANDUM - Is an informal letter about a thing or things to be remembered or a brief written outline of the terms of a transaction especially in legal matters.
This type of communication (inter office communication) is a common practice in the police service dealing with official matters. It may be of general application, requiring compliance by or information of, a majority or all of the personnel of the PNP.
Subordinate officials may also use this form only on matters advisory or informative in nature.
There is no strict rule governing the tone of a Memorandum
PARTS OF MEMORANDUM
HEADING SEGMENT – At the top, identify for whom the memo has been written, who is sending it, the subject, and the date.

OPENING SEGMENT – The purpose of the memo is usually found in the opening paragraph and includes: the purpose of the memo, the context and problem, and the specific assignment or task.

TASK SEGMENT – One essential portion of a memo is the task statement where the writer describes what should be done to help solve the problems.
SUMMARY SEGMENT – It is an optional part of the memo. This segment provides a brief statement of the key points of the memo, and the recommendations of the writer has reached
CLOSING SEGMENT – After the reader has absorbed all of the information, the memo needs to close with a courteous ending that states what action the writer wants his/her reader to take
NECESSARY ATTACHMENTS – This includes forms, documents, lists, graphs, tables etc. relevant to the memorandum divided into “annexes”
The signature over the printed name of the writer of the memo, with his designation is affixed at the end of the memo.
SPOT REPORT - Refers to the initial report written by a police officer after an important incident and submitted immediately to higher authorities for further investigation and appropriate action.
Guide in writing the SPOT REPORT:
STATE WHAT THE INCIDENT IS ALL ABOUT. When did it happen (Date/Time)? Where did it happen? How did you come to know of the incident? What actions did you take upon receiving the information?
DESCRIBE THE SCENE. What did you discover upon arrival to the scene? What actions did you take to save the victim’s life (if victim is still alive)?
STATE THE RESULTS OF INITIAL INVESTIGATION. Who is the victim? What are his personal circumstances? What happened to the victim? How did the victim end up the way they did? What was the victim doing prior to the incident? How did the assailant reach the victim?
DESCRIBE THE SUSPECT. Who is the suspect? How do they appear physically (head to toe)? What was his/her mode of escape after the incident?
DESCRIBE THE STATE OF PHYSICAL EVIDENCE RECOVERED AT THE SCENE. Who recovered the evidence? What is the state of the recovered evidence? What actions were taken to identify, locate, and arrest the suspect? Was their pursuit operations? Where checkpoints created? Was there coordination with other relevant agencies?
STATE THE STATUS OF VICTIM’S BODY. Does it need autopsy? Was consent to do it sought?
STATE MOTIVE FOR THE INCIDENT. Is the motive explicit? Is the motive unknown?
STATE AN APPROPRIATE CLINCHING STATEMENT
PROGRESS REPORT - It is an accounting of the actions or series of actions undertaken in relation to an ongoing investigation of a case.
Refers to follow-up report submitted by a police officer after conducting further investigation of a particular incident. This report can simply be an accomplishment report which may be analytical and may be comparatively longer than spot report.
AFTER OPERATION REPORT - It is a report that may be rendered after any successful police operation that leads to the arrest of any member or some members of a syndicated crime group.
FINAL REPORT - Refers to an accomplishment report written by a police officer after the investigation is completed and the case has been filed against the suspect/s. In some cases, progress report can also be final report especially if the investigation has been terminated at that level.
INVESTIGATION REPORT - Refers to a report such as in criminal investigations. The arrangements of the parts follow a specific pattern to be easily found and read.
It is a document that details the findings of an investigation as soon as formal complaint is filed or an incident occurs.
SITUATION REPORT (SITREP) - The SITREP is a form of status reporting that provides decision-makers and readers a quick understanding of the current situation. It provides a clear, concise understanding of the situation – focusing on meaning or context, in addition to the facts.
SPECIAL REPORT - is prepared and presented not as a matter of routine. This is prepared on the basis of some inquiry or investigation either by a single individual or by a body or a committee or a sub committee or a commission specially formed and entrusted with the duty.
BLOTTER REPORT - Refers to a logbook that contains the daily registry of all crime incident reports, official summaries of arrest, and other significant events reported in a police station.
Is a record of daily events occurring within the territory/jurisdiction of a given police unit or command. It contains material details concerning the event for legal and statistical purposes.
This police blotter is an informational record book that is utilized for evidentiary or referral purposes (PNP 2014)
MAINTENANCE OF POLICE BLOTTER - Each PNP operating unit shall maintain an official blotter where all types of operational and undercover dispatches shall be recorded containing the five “W’s” and one “H” of an information.
However, a separate police blotter shall be maintained for crime incident report including VAWC Law and those cases involving a CICL to protect their privacy (PNP Police Operational Procedure 2013).
TWO TYPES OF POLICE BLOTTER - each PNP operating unit/station shall maintain two separate police blotters:
BLUE BLOTTER - It contains the daily registry of all crime incident reports, official summaries of arrest, and other significant events reported in a Police station/Unit
PINK BLOTTER – It contains the daily registry of all crime incident reports involving VAWC, Trafficking in Person, and other Gender-Based Violence such as those provided for in PNP policies and Philippine laws.
IMPORTANCE OF THE POLICE BLOTTER - Here are some of the importance of Police blotter (PNP 2014)
The police blotter entry reports serve as a permanent record of incidents, events, problems and occurrences
A police blotter is used to keep informed of activities within the police jurisdiction
A police blotter is also used to compile statistical information, identify problems in the community, or identify police training needs
A police blotter is needed to facilitate investigations, prepare court cases or defend cases in court.
CONTENTS AND DETAILS OF A POLICE BLOTTER - The police blotter is recorded book bound with hard covers and shall be 12 inches by 16 inches in size.
The front cover of a police blotter shall contain the name or designation of the police force and particular police district/station, together with the designation o the specific police unit or sub-station, the volume or book number, the series number and the period covered.
BLOTTER PROCEDURE
Before entry into the blotter book, the Duty Officer should first evaluate if the report is a crime incident, arrest or event/activity, which is for record purposes only.
If the report is crime incident, the DO shall first accomplish the Incident Record Form (IRF) from which the entry in the blotter book and IRS shall be extracted.
All other reports shall be directly added to the blotter book (PNP SOP No. 2012-001 Incident Reporting System)
INCIDENT REPORT - Is a formal document that details the facts related to an incident. It is similar to Police Reports, an Incident Report is a victim’s statement regarding a crime.
INCIDENT RECORD FORM (IRF) - Is a form to be filled out by the complainant/victim. Once it is signed and acknowledged by the Desk Officer and the Chief of Police, or his representatives, the date that were provided by the complainant or client in the IRF shall be entered in the Police Blotter Book (PNP SOP no 2012-001)
MEMORANDUM - Is an informal letter about a thing or things to be remembered or a brief written outline of the terms of a transaction especially in legal matters.
This type of communication (inter office communication) is a common practice in the police service dealing with official matters. It may be of general application, requiring compliance by or information of, a majority or all of the personnel of the PNP.
Subordinate officials may also use this form only on matters advisory or informative in nature.
There is no strict rule governing the tone of a Memorandum
PARTS OF MEMORANDUM
HEADING SEGMENT – At the top, identify for whom the memo has been written, who is sending it, the subject, and the date.
OPENING SEGMENT – The purpose of the memo is usually found in the opening paragraph and includes: the purpose of the memo, the context and problem, and the specific assignment or task.
TASK SEGMENT – One essential portion of a memo is the task statement where the writer describes what should be done to help solve the problems.
SUMMARY SEGMENT – It is an optional part of the memo. This segment provides a brief statement of the key points of the memo, and the recommendations of the writer has reached
CLOSING SEGMENT – After the reader has absorbed all of the information, the memo needs to close with a courteous ending that states what action the writer wants his/her reader to take
NECESSARY ATTACHMENTS – This includes forms, documents, lists, graphs, tables etc. relevant to the memorandum divided into “annexes”
The signature over the printed name of the writer of the memo, with his designation is affixed at the end of the memo.
SPOT REPORT - Refers to the initial report written by a police officer after an important incident and submitted immediately to higher authorities for further investigation and appropriate action.