text, graphic, video, animated graphic, audio, numerical, braille, tactile images, subtitles, Boolean, tables and spreadsheets, charts and graphs.
stakeholder: a person with an interest or concern in something, a person and/or a business.
define braille ?
a system of writing and printing for blind or partially sighted people; raised dots are used to represent letters and numbers that can be identified by touch.
define Boolean?
Boolean is a data type that represents two possible value e.g. true or false.
define tactile images?
raised interpretations of visual images or objects designed to be read by touch, often in conjunction with a detailed description and braille labelling.
define audio?
sound within the acoustic range available to humans.
define animated graphic?
graphics developed to give the illusion of movement.
define video?
a recording of moving visual images.
define graphic?
a clear and effective picture and/or illustration.
define text?
a human-readable sequence of characters.
define numerical?
information that is measurable, e.g. profit and loss, sales, date, time.
define tables and spreadsheets?
structures that organises information into rows and columns.
define charts and graphs?
visual representations of numerical information.
define subtitles?
Text displayed at the bottom of a screen that provides a written version of the dialogue or narration in a video or film.
information styles: the style of information , regardless of whether or not technology is used.
what is qualitative data?
data that cannot be measured or counted, but describes something.
what is big data?
any data that is too large or complex for traditional data analysis techniques to be used.
what is the difference between data and information?
data is unprocessed facts and statistics that have no context. information is data that has been processed, organised and structured into context.
what is the purpose of the management information system?
used to collect, store, analyse and present data, it processes large amounts of data and organises it so it can be used for decision making and data analysis.
what are the advantages of a management information system?
integrated system
decision making
powerful analysis
back up capabilties
what are the disadvantages of a management information system?
cost and installation
requires accurate data
training needed
Managing information:
storage
manipulating and processing
data collection
retrieval
analysis
managing information
storage:
stored in a secure and easily-retrievable medium. Databases allow for data to be added, removed, update when necessary.
examples: paper, magnetic, optical and cloud storage.
Managing information
manipulating and processing:
data can be exported to other software so it can be manipulated, sorted and visualised.
graphs and charts can be created on data, so patterns and trends are easier to identify.
Managing information
data collection:
collected in different ways e.g. paper forms, surveys and stock taking.
Managing information
analysis:
to see what can be learned from it, so important decisions can be made.
Managing information
retrieval:
easily access data using a database- it can be updated/ removed. Searches and queries can be easily performed in a database.
quality of information: the quality of information is the accuracy of the information provided by the source.
what can having good quality data lead to?
can transform the way a business works
aid decision making
help innovation
helps to mitigate business risks
what can having poor quality data lead to?
misinformation
loss of reputation
loss of finance
lack of response to potential risks to business
managing information
transmitting:
sending information in some format, to someone else e.g. via email attachment.
what are the advantages of using text?
Provides detailed summaries and explanations
Format of text can be changed to fit its purpose
Text can be written in different languages
what are the disadvantages of using text?
Large quantities of text can be time-consuming to read
Generally lessengaging
Can contain spelling errors and be factually incorrect.
what are the advantages of using graphics?
Multilingual- can be understood by everyone and are often used globally with the same meanings.
Can present an idea or message immediately and can use associations
More engaging than text.
what are the disadvantages of using graphics?
May take longer to load
what are the advantages of using video?
More engaging and easier to follow than lots of text.
Used to convey a message in a short space of time e.g. adverts
Audio can be added such as music for engagement or narration.
what are the disadvantages of using video?
Take up a relatively large amount of storage space, long videos may take longer to upload/ download/ transfer along a network
Take a long time to create
what are the disadvantages of using animated graphics?
Take up a relatively large amount of storage space, long videos may take longer to upload/ download/ transfer along a network
Take a longtime to create
what are the disadvantages of using animated graphics?
Takes time to create
what are the advantages of using audio?
Can listen to information they are otherwise busy and could not read
Visually impaired users can still understand and interact with voice recognition software
Some prefer to listening to instructions rather than reading text