LO2

• name different types of information styles?

  text, graphic, video, animated graphic, audio, numerical, braille, tactile images, subtitles, Boolean, tables and spreadsheets, charts and graphs.
• stakeholder: a person with an interest or concern in something, a person and/or a business.
• define braille ?

  a system of writing and printing for blind or partially sighted people; raised dots are used to represent letters and numbers that can be identified by touch.
• define Boolean?

  Boolean is a data type that represents two possible value e.g. true or false.
• define tactile images?

  raised interpretations of visual images or objects designed to be read by touch, often in conjunction with a detailed description and braille labelling.
• define audio?

  sound within the acoustic range available to humans.
• define animated graphic?

  graphics developed to give the illusion of movement.
• define video?

  a recording of moving visual images.
• define graphic?

  a clear and effective picture and/or illustration.
• define text?

  a human-readable sequence of characters.
• define numerical?

  information that is measurable, e.g. profit and loss, sales, date, time.
• define tables and spreadsheets?

  structures that organises information into rows and columns.
• define charts and graphs?

  visual representations of numerical information.
• define subtitles?

  Text displayed at the bottom of a screen that provides a written version of the dialogue or narration in a video or film.
• information styles: the style of information , regardless of whether or not technology is used.
• what is qualitative data?

  data that cannot be measured or counted, but describes something.
• what is big data?

  any data that is too large or complex for traditional data analysis techniques to be used.
• what is the difference between data and information?

  data is unprocessed facts and statistics that have no context. information is data that has been processed, organised and structured into context.
• what is the purpose of the management information system?

  used to collect, store, analyse and present data, it processes large amounts of data and organises it so it can be used for decision making and data analysis.
• what are the advantages of a management information system?

  integrated system

  decision making

  powerful analysis

  back up capabilties
• what are the disadvantages of a management information system?

  cost and installation

  requires accurate data

  training needed
• Managing information:

  • storage
  • manipulating and processing
  • data collection
  • retrieval
  • analysis
• managing information

  storage:

  stored in a secure and easily-retrievable medium. Databases allow for data to be added, removed, update when necessary.

  examples: paper, magnetic, optical and cloud storage.
• Managing information

  manipulating and processing:

  data can be exported to other software so it can be manipulated, sorted and visualised.

  graphs and charts can be created on data, so patterns and trends are easier to identify.
• Managing information

  data collection:

  collected in different ways e.g. paper forms, surveys and stock taking.
• Managing information

  analysis:

  to see what can be learned from it, so important decisions can be made.
• Managing information

  retrieval:

  easily access data using a database- it can be updated/ removed. Searches and queries can be easily performed in a database.
• quality of information: the quality of information is the accuracy of the information provided by the source.
• what can having good quality data lead to?

  can transform the way a business works

  aid decision making

  help innovation

  helps to mitigate business risks
• what can having poor quality data lead to?

  misinformation

  loss of reputation

  loss of finance

  lack of response to potential risks to business
• managing information

  transmitting:

  sending information in some format, to someone else e.g. via email attachment.
• what are the advantages of using text?

  • Provides detailed summaries and explanations 
  • Format of text can be changed to fit its purpose 
  • Text can be written in different languages 
• what are the disadvantages of using text?

  • Large quantities of text can be time-consuming to read 
  • Generally less engaging  
  • Can contain spelling errors and be factually incorrect. 
• what are the advantages of using graphics?

  • Multilingual- can be understood by everyone and are often used globally with the same meanings. 
  • Can present an idea or message immediately and can use associations  
  • More engaging than text. 
• what are the disadvantages of using graphics?

  May take longer to load  
• what are the advantages of using video?

  • More engaging and easier to follow than lots of text. 
  • Used to convey a message in a short space of time e.g. adverts 
  • Audio can be added such as music for engagement or narration. 
• what are the disadvantages of using video?

  • Take up a relatively large amount of storage space, long videos may take longer to upload/ download/ transfer along a network 
  • Take a long time to create 
• what are the disadvantages of using animated graphics?

  • Take up a relatively large amount of storage space, long videos may take longer to upload/ download/ transfer along a network 
  • Take a long time to create 
• what are the disadvantages of using animated graphics?

  Takes time to create  
• what are the advantages of using audio?

  • Can listen to information they are otherwise busy and could not read  
  • Visually impaired users can still understand and interact with voice recognition software 
  • Some prefer to listening to instructions rather than reading text