CHAPTER 8

• Timeline is a sequential listing of tasks and duties, divided into five phases, and must list every action that is required to develop and execute.
• Resume is a term used to describe all the components for the meeting or function room. It include time, equipment, food and beverages required. Also, it is served as a major communication tool for all stakeholders.
• Production schedule is a major series of tasks and duties within timeline. It inspect and reinspect the venue and being list minute by minute.
• An event specification guide takes the production schedule and resume to a higher level by providing a series of integrated components, has the potential for saving time and money by promoting easier and better communication among stakeholders.
• Special effects involve fog, dry ice, haze, indoor pyrotechnics, confetti cannon, balloon drop, wind machine, video animation, camcorder, DVD player.
• Sound involves mixer, equalizer, compact disc player, MP3, common microphones, wireless microphones, stage or ear monitor, and sound opportunities.
• 6. Monitoring the schedule involves appointing several capable people to serve as monitors and oversee various stages, jotting down any information regarding the schedule, and ensuring that the monitor should turns in the copy complete with the notes immediately.
• 3. Group meetings involve transferring the production schedule to slide forms, explaining further to team members and ask for any question regarding the floor, and solicit feedback from the group.
• 8. Evaluating the schedule involves asking the key stakeholders about the process, reviewing notes, reviewing the final schedule and comparing with projected elements with final event, and making improvements.
• 7. Handling changes must be quick and ensure every team members are aware. Also, refer to ability of production schedule help to manage change by easily refer to the table. By sharing common documents, it is easy to solicit input before making adjustments.
• Lighting control, ellipsoidal reflector spotlight, follow spot, fresnel, par can, digital lighting, fiber-optic drop or curtain, ultraviolet (UV) or black light are standard audiovisual equipment.
• 4. Testing, timing, function and assignment involve creating a table with six columns which allow to enter various key components, projecting how things should happen, and ensuring that the timeline - production schedule includes the five phases.
• 5. Implementing the schedule involves sending drafts to key constituents for approvals, attaching cover memorandum instructions for each reader, and ensuring that each constituent reviews the entire plan to check for overall gaps.
• Standard audiovisual equipment includes liquid crystal display projector (LCD), light emitting diode screen (LEDs), flat screen technology, microphone, projection screens, water projection screens and curtains, and cost-saving measures.
• The benefits of timeline-production schedule are

  1. Schedule every element involved
  2. Unique communication tool for the use of other team members
  3. Enable external stakeholders to stay inform
  4. Easily distributed to stakeholders via emel
  5. Provides an accurate historical accounting
• Production schedule include creating the schedule, key informants, group meeting, testing, timing, function and assignment, implementing the schedule, monitoring the schedule, handling changes, and lastly evaluating the schedule. (CKGTIMHE)