L1

• WORKSTATION MANAGEMENT & OFFICE SAFETY

  • EM must be able to manage work effectively to be productive.

  • The lighting & the way materials & the work area are arranged affect work.
• WORKSTATION MANAGEMENT & OFFICE SAFETY

  • Most comps try to provide comfortable & safe work areas for their EMs.

  • EMs should keep the work area well organized.

  • Org aware of safety & security issues that affect EM in an office.
• WORKSTATION

  • The physical area in which a worker performs a job.

  • A key part of your work envi.

  • A typical workstation provides a work surface & space for equipment & supplies.
• Modular Work-stations

  • These WS are made up of parts that can be put together in various ways.
  • Wall panels, storage areas, & a desktop surface are typical workstation parts.
• REFERENCE MATERIALS

  • The nature of one’s job will determine which ref one will use most often.

  • Can be printed/digital
• Ref Mats Often Used:

  • Dictionary

  • Telephone Directories

  • Company & Office Ref manuals

  • Safety handbooks

  • Equipment & Software Manuals
• Ref Mats Less Often Used:

  • Almanac

  • Atlas

  • Vendor Supply Catalogues
• SUPLIES & ACCESSORIES

  • EM use a variety of supplies & accessories to work.
  • What is need at WS depends on the job.
  • A stocked workstation is essential to productivity.
  • If supplies run out in the middle of a critical task, work time might be lost to gather needed supplies.
• OFFICE EQUIPMENT

  • Condition of OE affects quality of work.
  • Do preventive maintenance & routine care to keep OE dependable & prevent failure, involves:
  • Servicing equipment
  • Replacing parts while the OE is working properly
  • Proper OE care = fewer repairs
  • Caring for EO = extending its life
• ERGONOMICS

  • The study of the effects of the work envi on the health of EMs.

  • The way a WS and its parts are designed can affect physical well-being.
• The following are important factors to ensure productive office workplace:

  • Color

  • Lightning & Ventilation

  • Acoustics

  • Furniture & Equipment

  • Floor Plan/Office Layout
• Well-Designed Chair

  • Essential to office workers spend much of their time sitting.

  • Should be adjustable

  • Some experts believe a chair is the most important part of a workstation.
• MANAGE YOUR OFFICE HEALTH

  • Be aware of the physical responses your body has to your work procedures & habits.
  • Doing so will enhance your job satisfaction, comfort, & productivity.
• OFFICE SAFETY

  • Accident Prevention

  • Emergency Procedures

  • Personal Security on the Job
• PERSONAL SECUTIY ON THE JOB

  • Building & Office Security

  • Controlling Outsider Access

  • Controlling Employee Access

  • Detection Systems & Alarms
• EMERGENCY PROCEDURES

  • Emergency Telephone Numbers

  • First Aid Procedures

  • Fires

  • Building Evacuation Plans
• ACCIDENT PREVENTION

  • Workstation Safety

  • Desktop Area

  • Drawers

  • Chairs/Mats/Static Control

  • Work Area Safety

  • Office Furnishings

  • Electrical Equipment

  • General Office Equipment
• The following are important factors to ensure productive office workplace:

  • Color

  • Lightning & Ventilation

  • Acoustics

  • Furniture & Equipment

  • Floor Plan/Office Layout
• Guidelines to Use Supplies Properly and to Save Money:

  1. Select the quality of the supply according to the nature & importance of the task.
  2. Learn to read product labels for the correct use of a product.
  3. Look for ways to conserve supplies.
  4. Don’t keep more supplies than you need in your WS.
• MAINTENANCE GUIDELINES

  1. • Learn how to use & care for the equipment properly.

  • Read & understand the manufacturer‘s operating instructions.
  • Follow the care guide-lines to recognize & correct minor problems.
• MAINTENANCE GUIDELINES

  2. Inspect & clean equipment regularly.

  • Know the basic care routines required.
  • Make repairs as needed.
• MAINTENANCE GUIDELINES

  •3. Report problems right away to the appropriate person.

  • Many minor problems can be corrected before they become serious & require costly repair.
• MANAGE YOUR OFFICE HEALTH: Adjust”

  • Adjust the WS parts to fit work habits & procedures.

  • Follow the manu‘s reco work postures & practices even if at first, they feel unnatural.
• MANAGE YOUR OFFICE HEALTH: Take Breaks”

  • Take rest breaks often at least 15 mins per 2 hours.

  • Don’t sit in front of your computer monitor/desk for long uninterrupted periods of time.

  • Arrange your work so that you have to get out of your chair walk to the copier/to the supply cabinet.

  • If you feel bored, stop working & do simple breathing or relaxation exercises.
• MANAGE YOUR OFFICE HEALTH: Stretch”

  • Learn stretching exercises for your hands, wrists, arms, & fingers to relieve pressure on them.
  • Carpal tunnel syndrome
  • A repetitive strain injury that occurs when stress is placed on the hands, wrists, or arms.
  • Can occur while working at the comp keyboard/using the comp input device for long periods of time.
• MANAGE YOUR OFFICE HEALTH: Protect Eyes”

  • Focus your eyes away from your computer monitor often.

  • Blink your eyes.

  • If possible, face your comp monitor against a wall to avoid looking directly out of a window/into glare from other bright light sources.

  • Place antiglare filters over the monitor screen.

  • Filters reduce glare, static electricity, & dirt & smudge buildup on the screen.