MICE_07

• venue is a space where an event or meeting happens. Event venues may vary depending entirely on the type of the planned event or what the client needs.
• Strive for focus and well-being. It is important to balance the size of the venue space with the size of the audience.
• Keep it simple and accessible. Select a venue that is accessible by most public transportation.
• Consider production needs. The venue must not limit the program elements in achieving the event’s objectives.
• Designate spaces. Some additional spaces outside the venue’s main area may be created to enhance the event program.
• Know one’s scale and ambitions. Work with the event treasurer or finance committee to figure out which venues can be afforded.
• Small-scale – With an audience size of less than 200 pax
• Large-scale – With an audience size of more than 200 pax
• An event ocular visit or site inspection is a must to make sure the event site offers all that the event organizers are looking for at a venue. It requires a physical review of the site or venue being considered.
• Site selection criteria are a barometer to choose the best site by comparing potential sites, weighing the sites, referring to the objectives and creative handle of the event, and ranking the sites.
• Capacity. The site or venue capacity is measured based on the available audience space, the number of emergency exits, and the risk assessment for the venue and the event.
• Access and Flow. The access and flow of the audience, staff, equipment, and entertainment require careful consideration.
• Sterile Areas. Depending on the size and type of the event, building areas to sterile sites (areas that the public should not gain general access) may be necessary.
• Surface and Underground Conditions. If the event is taking place outdoors, a thorough assessment of the existing and anticipated surface conditions is necessary.
• Existing Site Features. If the event is being held outdoors, event organizers must have to accommodate existing site features in the site layout.
• Welfare signage – It indicates a certain area for baby change, lost persons, drinking water, first aid, etc.
• Safety signage – This shows the location of emergency exits, firefighting equipment, danger zones, etc.
• Information signage – It tells people where they are in the venue or site and shows them where facilities are on the site.
• Directional signage – This directs people to the nearest exit, toilet, refreshment area, etc.
• Facilities for PWD. An inclusive approach is required for all aspects of events management. PWDs have the right to equal treatment and should not be discriminated.
• Waste. Events can generate a tremendous amount of litter or waste products that have to be collected, disposed of, and recycled as appropriate.