terms

• Acceptance Letter


  Communication issued by the host training establishment to the university confirming the acceptance of the student trainees
• Certificate of Completion


  Certificate issued to the student-trainee upon completion of the internship training
• Foreign Partner Agency


  Registered and qualified foreign partner entity, lawfully represented by the local partner agency in the Philippines, which deploys qualified students for internship training in the foreign country through their host establishment and companies
• Host Training Establishment


  Any establishment, private or government, including industrial firms, agencies, schools or hospitals, which accommodate student-trainees for practical exposure
• Immersion


  Integration of academic and professional training employing multiple learning methods including action-and/or context-and problem-based learning
• Industry


  Classification of groups of companies that are related based on their primary business activities. They produce goods or related services within an economy
• Internship coordinator


  Person who uses independent analysis and judgment to develop, coordinate and supervise complex and varied administrative task in order to provide exemplary career services to the campus community
• Internship Manual


  Book or booklet of instructions and guidelines, designed to improve the quality of internship/OJT/practicum of a particular program duly issued by the institution
• Internship Program


  Official or formal program to provide practical experience for beginners in an occupation or profession. It is also an official program offered by an employer to potential employees where Interns work either part time or full time at a company for a certain period of time
• Internship Training Orientation Seminar


  Seminar given to the incoming student-trainees to make them familiar with the policies and procedures in the conduct of the internship training
• Internship Training Plan


  Includes the competencies that the student interns should acquire in each training area and assignments which formulated or developed by the institution and partner companies and duly signed by the concerned coordinators or respective heads
• Local Internship Training


  On-the-job training conducted in any establishments located in the Philippines
• Memorandum of Agreement


  Agreement executed between the partner company and the institution specifying the detailed role and responsibilities of all concerned parties, safety of student interns, training plan, learning objectives and method of evaluation
• Partner Company


  Legal entity that controls and directs a worker under an express or implied contract of employment and pays (or is obligated to pay) him or her salary or wages in compensation
• Pre-departure Orientation Seminar


  Seminar or meeting given to Student Internship Abroad program (SIAP) selected students before the date of departure to the host country
• Recommendation/Endorsement Letter


  Communication letter which endorses or recommends student-trainees to any establishment for internship training
• Student intern


  Undergraduates or students in a special field of study who works for a period of time to gain practical experience
• Student Internship Abroad Program

  Internship training conducted in reputable establishments in foreign country
• Training Agreement and Liability Waiver

  Legal form or statement that involves both the University and Host training Establishment from financial or legal responsibility for a variety of eventualities during the conduct of internship training
• Benefits of an internship program to student interns

  • Applies and develops knowledge and skills in an actual work setting
  • Gains work experience relevant to their academic degree
  • Develops interpersonal and social skills required in work setting
  • Increases awareness of personal strengths and limitations as a professional
  • Helps clarify career goals
  • Links with potential future employers
  • Assists in financing their education through an extensive paid work team
• Benefits of the internship program

  • Student Interns: Chance to learn by doing in a setting where they are supervised by a work-place professional and have the opportunity to achieve their own learning goals
  • Partner Company: Fosters closer interaction between the industry and the university by being involved with the student's education and training
  • Partner Company: Have an access with well-prepared students with good skills and new ideas
  • Partner Company: Helps the company to find future good employees that they can be tapped to some specific tasks
  • Promotes good company image to the community
• Admission Requirements for Local Internship Training Program

  • Be a bonafide student of the university
  • Must be 18 years old from the start of the training program
  • Enrolled in an internship training program required by the institution
  • Have good academic standing and completed all pre-requisite subjects
  • Finished at least 90% of his/her academic subjects prior the internship training program. However, a student who is currently enrolled in other subjects other than the internship program must have a petition or request approved by the Dean
  • Have a notarized written consent from parents/guardians
  • Must be physically, mentally and emotionally fit
  • Must have the right work attitude towards practicum/training
  • Must have attended the Internship Training Orientation Seminar
• Required Documents to submit prior to the start of Internship Training

  • Received copy of the Recommendation Letter/Endorsement Letter for the Training
  • Copy of Acceptance Letter from the Host training Establishment
  • Photocopy of the Notarized Training Agreement and Parent's Consent
  • Photocopy of Resume
  • Photocopy of Enrolment/Registration Form
  • Copy of Medical Certificate
  • Certificate of Employment with attached job description (in the case of working student who wants to consider their employment as their internship training)
• Required Document to submit after the Completion of the Internship Training

  • Duly accomplished Internship Forms
  • Original and photocopy of Certificate of Completion of Training from the company
  • Copy of the Narrative Report
  • Original and Photocopy of Final Rating/Grades
• Admission Requirements for Student Internship Abroad Program (SIAP)

  • Be a bonafide student of the university
  • Must be 18 years old from the start of the training program
  • Enrolled in an internship training program required by the institution
  • Have good academic standing and completed all pre-requisite subjects
  • Finished 100% of his/her academic subjects prior the internship training program
  • Have a notarized written consent from parents/guardians
  • Must be physically, mental

  ly and emotionally fit

  • Must have the right work attitude towards practicum/training
  • Must have attended the Internship Training Orientation Seminar
  • Must be a passport holder
  • Must be articulate in English or the language spoken in the host country
• Required Documents to submit after the completion of the Internship Training

  • Duly accomplished Internship Forms
  • Original and photocopy of Certificate of Completion of Training from the company
  • Copy of the Narrative Report
  • Original and Photocopy of Final Rating/Grades
• Duration


  The duration of the internship program of each institution shall be based upon the approved training hours in accordance with the existing Policies, Standards and Guidelines (PSGs) of the Program
• Guidelines on Absenteeism, Transfers and Terminations

  • Absenteeism:
  • The student-trainee should immediately notify the company supervisor when he/she could not be able to report for work
  • Attendance at the training site is of vital importance hence, unexcused absence, means no work can be made up. Your grade will be adversely affected due to this unexcused absence
  • Excessive absences from work may result in the removal from the list of intern students undergoing internship program of the university, thus forfeiting any credit
  • Transfers:
  • No student is allowed to change jobs without first notifying the university internship coordinator
  • The student may only be allowed to transfer due to following reason/s:
  • Layoff from job site for at least one (1) month or more
  • Physical ailments, illnesses, or disability
  • Severe personality conflict with supervisor or fellow employee
  • Job assignment is not related to his/her field of specialization
  • For the transfer to be completed, the student must immediately notify the internship coordinator and the company in advance
  • The student-trainee should secure a new training site before leaving one's present job
  • The student-interns should secure a clearance from the previous company before transferring to another site
  • The student-trainee should strictly follow the university procedure in preparing internship training working papers in completing a new training agreement
  • Termination:
  • If the evaluations made by the university coordinator and company supervisor indicate that the student did not meet university's best interest, such as failure to follow the rules and regulations of the program
  • Failure to notify the university internship coordinator of any changes, including termination in the job situation
  • The student received at least twice unsatisfactory grade or not receiving organized and progressive work experience
  • The student has incurred three or more absences from work or training without valid reasons and failure to notify the university Internship Coordinator
• Monitoring and Evaluation


  • Regular monitoring and evaluation are vital for all employees particularly for interns and entry-level candidates. They need to know if they are doing good job or if something needs to change
  • Student interns are required to submit Weekly Accomplishment Report indicating their daily activities and Trainee's Monthly Log Report reflecting their actual works duly signed by an immediate supervisor and submitted to the internship coordinator of the institution
  • Site supervisor shall evaluate the interns on a bi-weekly basis on the merit of work performance, competence, work attitude, compliance to submission of reports, attendance and professionalism
  • The result of the evaluation shall be submitted to the internship coordinator who will provide the feedback to the interns and act on the matter, if any
  • Based on the consolidated evaluation conducted, the supervisor shall give the final rating to the interns and submit to the internship coordinator as basis for the final grades
• Grading System


  • Site Supervisor: 70% (Successfully Completed the required training hours)
  • Internship Coordinator: 30% (Submit the necessary documents/ requirements (Narrative reports and others required documents) on time)
  • TOTAL: 100%
• Problem Solving Expectations


  • If the site supervisor or the student experienced a problem during the internship, the first step is to talk with each other about it. Most common type of problems are related to job duties, relationship with co-workers or misunderstandings between supervisor and the intern
  • If the problem is not resolved in a timely manner, the Internship Coordinator should be notified as soon as possible
  • The Internship Coordinator will work in collaboration with the site supervisor and intern to resolve the problem in a professional and expedient way
• The student intern/trainee will submit all necessary reports/documents needed for the final assessment and evaluation of the training and will also serve as the basis for the issuance of the certificate of completion. The report will be used by the university for improving its internship training program and guidelines.
• Insurance - Excerpt from BPSU Student's Handbook, "Group Accident Health Protection Program (GAHPP)"


  • All BPSU Students shall be covered by the BPSU Group Accident & Health Protection Program (GAHPP) managed by the University
  • The GAHPP shall be under the Office for Student Affairs in coordination with the University doctor and nurses
  • Each BPSU student shall pay an annual premium or contribution, the amount of which shall be subject to consultation with the students through the University Student Council. This amount shall form part of the student's miscellaneous fees
• Scope of Coverage


  • Accidental Death
  • Permanent Disablement & Dismemberment (Accident-Related events)
  • Unprovoked Murder and assault
  • Accident Burial Cash Assistance Benefit
  • Accident Medical; Expense reimbursement (Per event)
  • Ambulance Expense Benefit (Accidental and natural Sickness)
  • Bereavement cash assistance For Natural Death
• The annual premium per student is ____pesos (Php ___) subject to change and approval of the Board of Regents. The total premium collected shall be put in a Trust Fund and shall be managed by an Executive Committee for that purpose.
• Process Flow Chart

  • Orientation and Meeting with the parents for the incoming OJT trainees
  • Evaluation of Grades
  • Recruitment (Screening of papers for the Interview and Examination) in coordination with the Placement Office
  • Medical Examination (3 months before the deployment)
  • Enrollment
  • Processing of papers based on the company requirements
  • Recommendation from the Dean of the College
  • MOA signing between the company and the institution
  • Deployment
• Responsibilities of the Parties Involved in OJT


  • Shall not be engaged in illicit activities such as gambling, drinking intoxicating beverages and other related activities while at work or in the institution
  • Abide all terms and conditions specified in this internship manual
  • Undergo the internship orientation seminar
  • Abide the rules and regulations set forth by the institution and the partner companies
  • Always observe discipline, right conduct and punctuality at all times
  • Shall immediately report any emergency case to proper authority
• Student intern


  A student who is looking for experience in the field before he/she seeks a job
• Responsibilities of an INTERN


  • Issues and signs the intent and waiver of the intern students
  • Co-signs the training contract to manifest approval or consent to the internship of the students
• Internship Coordinator


  Uses independent analysis and judgment to develop, coordinate and supervise the student trainees and to provide exemplary service to the institution