Project

• Project Team


  An organized group of people who are involved in performing shared/individual tasks of the project as well as achieving shared/individual goals and objectives for the purpose of accomplishing the project and producing its results
• Construction process of the project team

  1. Formation Phase

  2. Puzzle Phase

  3. Normal Phase

  4. Efficiency Phase
• Project Manager


  • Responsible for the successful completion of the project
  • Ensures the project proceeds within the specified time frame and under the established budget while achieving its objectives
  • Manages relationships with contributors and stakeholders
• Characteristics of a Project Manager

  • Activity and Resource Planning
  • Leading
  • Communication Skills
  • Execution
  • Time Management
  • Budget Handling
  • Ability to Work under Pressure
  • Problem Solving
  • Quick Reaction Ability
  • Documentation
  • Maintenance
  • Ensuring Customer Satisfaction
• Project Management Process Groups


  1. Initiating Process

  2. Planning Process

  3. Executing Process

  4. Monitoring and Controlling Process

  5. Closing Process
• The guidance in applying applicable project management knowledge and skills to the project is done using the project management processes, that consist of five (5) process groups
• The Initiating Process helps to set the vision of what is to be accomplished, where the project is formally authorized by the sponsor, initial scope defined, and stakeholders identified
• The Planning Process plans time, cost, and resources adequately to estimate the work needed and to manage risk effectively during project execution
• The Executing Process takes the actions necessary to complete the work described in the planning activities
• The Monitoring and Controlling Process measures progress toward the project objectives, monitors deviation from the plan, and takes corrective action to match progress with the plan
• The Closing Process formally closes the project, gains sign-off and acceptance from the customer
• Project management is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.
• Project Communications Management


  The processes necessary to ensure that the information needs of the project and its stakeholders are met through the development of artifacts and implementation of activities designed to achieve effective information exchange
• Planning Communications Management


  1. Determining the information and communications needs of the stakeholders

  2. Developing an appropriate approach and plan for project communications activities based on the information needs of each stakeholder or group, available organizational assets, and the needs of the project
• Managing Communications


  Ensuring timely and appropriate collection, creation, distribution, storage, retrieval, management, monitoring, and the ultimate disposition of project information
• Monitoring Communications


  1. Ensuring the information needs of the project and its stakeholders are met

  2. Determining if the planned communications artifacts and activities have had the desired effect of increasing or maintaining stakeholders' support for the project's deliverables and expected outcomes
• Enhancing Team Communication


  • Developing better communication skills
  • Running effective meetings
  • Using various technologies effectively
  • Using templates for project communications
• Technologies to enhance project communications

  • SharePoint
  • Skype
  • Zoom
  • Webcasts
  • Podcasts
  • YouTube videos
• Portfolio Management


  The selection, prioritization, and control of an organization's programs and projects, in line with its strategic objectives and capacity to deliver
• Resource Management


  Acquiring, allocating, and managing the resources, such as individuals and their skills, finances, technology, materials, machinery, and natural resources required for a project
• Project Collaboration


  A method by which teams and team leaders plan, coordinate, control, and monitor the project they are working on
• Project Team


  An organized group of people who are involved in performing shared/individual tasks of the project as well as achieving shared/individual goals and objectives for the purpose of accomplishing the project and producing its results
• Formation Phase


  Team members from all directions come to the team with different kinds of ideas, some emotional, some too impatient to wait, some hesitate. Project manager needs to organize the team as soon as possible and encourage everyone to be settled down in mentality as soon as possible
• Puzzle Phase


  When the team is set up, and the work is arranged, the emotions of the team members will be confused, some may complain about the new work being inconsistent with their expectations, some may cause a fluctuation of their mind because of the promotion is unsuccessful. Project manager needs to coordinate the various conflicts within the team and properly figure out how to solve the problem properly
• Normal Phase


  Every member of the team has defined their own tasks and responsibilities, understood the resources that each one has at its disposal. The interrelationship among members of the team has been improved. The entire team is in a normal working condition under the encouragement and guidance of the project manager
• Efficiency Phase


  The whole team is in the phase of being able to exert maximum efficiency. The team members are work together to achieve mutual cooperation, mutual trust, and mutual understanding
• Project Manager


  • Responsible for the successful completion of the project
  • Ensures the project proceeds within the specified time frame and under the established budget while achieving its objectives
  • Manages relationships with contributors and stakeholders
• Activity and Resource Planning

  Formulating a plan to meet the objectives of the project while adhering to an approved budget and timeline. This blueprint will guide the entire project from ideation to fruition
• Leading


  Assembling and leading the project team. Requires excellent communication, people, and leadership skills, as well as a keen eye for others' strengths and weaknesses. Assigns tasks, sets deadlines, provides necessary resources, and meets regularly with the members
• Communication Skills


  Coordinating work and communicating with each other. Effectively contacting all the stakeholders and organizations involved in the project. Keeping abreast of the actual progress of the project and communicating and reporting to the owners and superiors timely and regularly
• Execution


  Participating in and supervising the successful execution of each stage of the project. Requires frequent, open communication with the project team members and stakeholders
• Time Management


  Staying on schedule is crucial to the successful completion of any project. Responsible for resolving derailments and communicating effectively with team members and other stakeholders to ensure the project gets back on track
• Budget Handling


  Devising a budget for a project and then sticking to it as closely as possible. Moderating the expenses and re-allocating funds when necessary
• Ability to Work under Pressure


  Bearing and successfully relieving the pressure when the progress of the project is lagging, and the cost is exceeded, or the project does not meet the expectation of the owners. Taking responsibility in the event of negligence during the implementation of the project
• Problem Solving


  Finding out the problems in advance rather than passively in a later encounter. Dealing with problems on time based on the use of communication channels and encouraging team members to work on their own schedule, reporting and asking the project manager for assistance only on those key issues
• Quick Reaction Ability


  Making corresponding decisions promptly in case of complex project changes, so as to reduce losses of the project and guide the project smoothly out of the crisis. Being familiar with every detail of the project so that the right decision can be made instantaneously as the project environment changes
• Documentation


  Devising effective ways to measure and analyze the progress of the project to ensure it is developing as planned. Making sure that all relevant actions are approved and signed off on and that these documents are archived for future reference
• Maintenance


  Devising methods for properly supporting the final deliverable going forward, even if he or she is not directly overseeing the day-to-day operations of the initiative
• Ensuring Customer Satisfaction


  Minimizing uncertainty, avoiding any unwanted surprises, and involving their clients in the project as much as is reasonably possible. Maintaining effective communication and keeping the company's clients up-to-date
• Initiating Process


  Formally authorizing the project, defining the initial scope, and identifying stakeholders. Aligning the project with the strategic objectives of the organization