New project management chapter 2

• The purpose of the project life cycle is to create an easy-to-follow frame work to guide projects.



  project life cycle
• is a framework designed to help project managers guide their projects successfully from start to finish.

  project life cycle
• The initiation stage of the project management life cycle is when you meet with clients and stakeholders to understand their goals, motivations and hopes for the project.

  Project initiation stage: Define project goals, evaluate feasibility and establish the project's purpose and stakeholders.
• Define project goals, evaluate feasibility and establish the project's purpose and stakeholders.

  Project initiation stage
• The key project management steps for the initiation stage includes:

  -Identifying project objectives and deliverables -Outlining project risks, dependencies, constraints and priorities -Establishing project scope based on deadlines and available resources -Submitting a project proposal for approval
• Once your project proposal has been approved, it's time to move on to the project planning stage of the project life cycle.


  Project planning stage: Create a comprehensive project blueprint outlining tasks, timelines and resource allocation.
• Create a comprehensive project blueprint outlining tasks, timelines and resource allocation.

  Project planning stage
• The project planning stage is when you create a comprehensive project plan, which involves:


  Translating your proposal into a series of actionable tasks and scheduling them in a project roadmap

  Documenting processes or workflows that your team will use (you could try using a process infographic for this)

  Creating measurable short-term goals from high-level project goals Addressing potential issues that could derail your roadmap
• are a great tool for project road mapping, because they can show the duration and timing of a number of dependent tasks. They're perfect for planning and scheduling and eventually monitoring progress throughout the execution stage of the project life cycle.

  Gantt charts
• The project execution stage is the true start of the project, when you carry out all of the tasks and activities you mapped out in the planning stage.


  Project execution stage: Put the project plan into action, ensuring effective communication and coordination among team members.
• Put the project plan into action, ensuring effective communication and coordination among team members.

  Project execution stage
• As a project manager, your main responsibilities of the project execution stage are to:

  Monitor and control the execution process, reviewing the quality of the team's output Adjust and update tasks, goals and deadlines to meet changing conditions Communicate between your team and the project stakeholders Create status reports to communicate execution progress throughout the project management process
• The monitoring and controlling stage of a project is a critical phase that ensures project activities align with the predetermined objectives and milestones.

  Project monitoring & controlling stage: track project progress, identify any deviations and make necessary adjustments
• track project progress, identify any deviations and make necessary adjustments

  Project monitoring & controlling stage:
• Monitoring and controlling stage of a project

  1. Measure and assess the project's progress against the project plan and key performance indicators

  2. Identify and manage potential risks that could impact project objectives, and implement strategies to mitigate these risks

  3. Monitor and evaluate the quality of project deliverables to ensure they meet predefined standards and client expectations

  4. Assess and handle any changes to project scope, schedule or resources effectively, while considering their potential impact on the project

  5. Maintain open lines of communication with stakeholders, keeping them informed about the project's progress and addressing any concerns or issues promptly

  6. Identify and address any project issues or conflicts that may arise, aiming to resolve them efficiently to prevent delays or disruptions
• Once you've achieved your project goals and the results have been signed off on by your stakeholders, it's time for the project closure stage.


  Project closure stage: analyze results, summarize key learnings and plan next steps
• analyze results, summarize key learnings and plan next steps

  Project closure stage
• In the project closure stage of the project management process, you:

  Hand off deliverables Release team members and project resources Analyze project performance in a project retrospective