Sports and Recreational Management

• The management process

  1. Plan

  2. Organise

  3. Lead

  4. Control
• Planning


  • Determine the task requirements
  • Conduct SWOT analysis
  • Set working objectives
  • Decide working strategies and action plans
• Organising


  • Develop efficient management structures
  • Assign appropriate duties to staff
• Leading


  • Set good examples for others
  • Foster colleagues' morale
  • Give support to colleagues
• Controlling


  • Evaluate and ensure smooth working procedure
  • Assess whether the job targets are achieved and evaluate the effectiveness of work
• Facilities and equipment management

  • Have a clear concept of the objectives that determine the appropriate use of the particular facilities. Facilities should be scheduled for use in accordance with an established priority system to avoid conflict or misunderstanding.
  • Keep a detailed and updated inventory to ensure the availability of optimal quantity of facilities and equipment for use
  • Repair and maintain facilities and equipment regularly but to minimise interruptions of use
  • Consider both quality and costs when purchasing service / equipment and compare quotations from different suppliers
• Funding

  • It should be self-explanatory, easy to follow and with detailed information
  • It should be cost-effective. The amount should reflect the significance of the proposed items
  • Collect information such as previous financial reports of the same or similar activities, the facilities and equipment currently available, the views of stakeholders, etc for reference; and make a realistic estimation
• Funding considerations

  • Expenditure on insurance
  • Contingency for unforeseeable factors
  • Income estimates such as revenues, subsidy, sponsorship, etc
• Staffing

  • Train staff regularly to enhance their performance
  • Clearly define duties and responsibilities to minimise duplication and confusion
  • Exercise appropriate authority over subordinates and earn their respect through making wise decisions, setting good examples, providing encouragement and support
• Flat management structure

  • Advantage: Messages can go up and down the flat structure quickly with little distortion
  • Disadvantage: There are fewer managers and each manager has to manage many subordinates, so it may overload the senior level staff
• Tall management structure

  • Advantage: The top and junior level staff should pass their message through many levels, so many delays and distortion in communication would be easily found
  • Disadvantage: There are many managers in tall structure, each manager need to manage a few subordinates
• Time factors

  • Set priority by categorising tasks according to their urgency and importance
  • Schedule of the to-do list should not be too tight because over-working will reduce efficiency and may cause burnout
  • Schedule breaks and rests to maintain job efficiency
• Organisation of physical activities

  • Start preparatory work early
  • Set up working groups to look after different work such as technical support, publicity, first aid, etc
  • Observe all relevant guidelines and recruit qualified judges, officials, etc for the events
  • Prepare contingency plans to cater for unforeseen events
• Liability insurance

  • Public liability
  • Employees' compensation
  • Group personal accident insurance
• Negligent actions in court

  • Duty of care owed
  • Breach of duty of care
  • Actual or promixate causation for damage
  • Extent of damanges
• Ensuring safety

  • Providing safe facilities and equipment
  • Setting appropriate rules; making them clear to the participants; and enforcing the rules
  • Assuring that the participants are suitable for the activities, in terms of physical fitness, knowledge and skills
  • Providing proper guidance and supervision