MICE FINALS

• to external points

  can include taping, telephone hook ups, speakers

  Audio
• Used for large audience presentations and events

  Auditoriums
• Can accommodate large seating capacities

  Auditoriums
• It refers to the time and dates that the client has to move their items into venue

  Bump-in
• removing. them from the venue after the event has finished

  bump-out
• should be made to all staff involved

  Briefing
• for luggage of participants.

  Baggage areas
• Are used to aid organizers and participants of events

  Business centers
• Smaller functions or meetings can be catered for in small rooms or the boardroom.

  Boardroom meeting
• This is the use of a small to large table where all participants are able to see and converse with each other and have their own place in which to spread out documents and record information.

  Boardroom style 
• This is the use of a small to large table where all participants are able to see and converse with each other and have their own place in which to spread out documents and record information.

  Boardroom style
• This layout is popular for many meetings as it allows for interaction.

  Boardroom style
• smaller round, square or rectangular tables.

  Banquet style
• must be discussed with the Beverage Manager.

  Beverage arrangements
• must be discussed with the Beverage Manager.

  Beverage requirements
• Are usually business or industry based occasions where people get together to discuss issues and share knowledge

  Conferences
• provision of food and beverage for an event

  Catering
• not a common method but acceptable option

  Cash
• is a kind of sponsorship where sponsors provide a financial contribution.

  Cash sponsorship
• can be posted throughout the work area and used by staff as prompts of what needs to be done.

  Checklists
• Items and details

  Conference kit
• including project focused groups, schools, and volunteer organizations

  Community groups
• another way to inform delegates and guests what is happening during a meeting or event

  Conference agenda
• items you choose can be used for competitions

  • promoting materials usually provided by the organization

  Conference
• tables and chair are set up in straight lines or in a V-SHAPE

  Classroom style
• ensure that all stakeholders are not only aware of what they need to do, but also how it interrelates or impacts other stakeholders

  Communication
• heavier meals than lunches

  Dinners
• Can include bands, concerts and a variety of entertainment.

  Events
• variation to U shape

  • allows for greater numbers of audience members

  • Event contract - verbally confirmed with the costumer

  • agreement is generally a pro formal document
  • Sealed by the payment of a deposit

  Event Contract
• the contact people communications be directed to and who needs to be copied or involve in communication

  Event Liaison
• common form of payment enabling money to be transferred electronically from the clients

  EFT
• delegates are offered a discount if they pay early or by a certain date.

  Early bird registration
• is a form is used to gather information of whether people would be interested in

  attending your event as a delegate, speaker or exhibitor.

  Expression of interest
• sometimes called an “event order” or “function order” and is an internal communication form developed to suit each venue’s needs that sets out the details of a function.

  Function sheet
• providing advice to clients, and to demonstrate the venues

  Function kit
• They have printed information

  Function kit
• riots, war, terrorism, natural disaster

  Force Majeure
• registering for the whole conference or event program

  Full registration
• often used for outdoor events such as cocktail parties and weddings

  Gardens
• where food is prepared or cooked at the table and serve using full silver service techniques

  Gueridon Service