EAPP Q4 mid quarter

• The first step to creating an effective presentation is to identify the purpose.
• A good presentation has a clear introduction, body, and conclusion.
• An outline helps organize ideas and ensure that all important points are covered.
• Instruction


  Arrange the scrambled words to form the various kinds of report
• Scrambled words


  • INFORMAL
  • FORMAL
  • INFORMATIONAL
  • RECOMMENDATION
• Report


  A major form of technical/business/professional communication
• Report


  The description of an event by a person who witnessed it to somebody else who was not actually present on the scene
• Report


  The description of the conditions that did exist, that do exist, or that are likely to exist
• Report


  Formal in nature and is written for a specific purpose and audience
• Informal Report


  • Functions to inform, analyze, and recommend
  • Usually takes the form of a memo, letter, or a very short international document like a monthly financial report, monthly activities report, research and development report
• Informal Report


  • Differs from the formal report in length and formality
  • Written according to organization style and rules, but usually does not include the preliminary (front) and supplemental (back) material
  • More controversial in tone and typically deals with everyday problems and issues addressed to a narrow readership inside the organization
• Types of Informal Report

  • Progress Report
  • Sales activity report
  • Personnel evaluation
  • Financial report
  • Feasibility report
  • Literature review
  • Credit report
• Formal Report


  • Collection and interpretation of data and information
  • Complex and used at an official level
  • Often a written account of a major project
  • Subject matter include new technologies, the advisability of launching a new project line, results of a study or experiment, an annual report, or a year-old review of developments in the field
• Informational Report


  • Present results so readers can understand a particular problem or situation
  • Present information on the status of current research or of a project
  • Present an update of the operation in your division
  • Explain how your organization or division does something
  • Present the results of a questionnaire or research
• Analytical Report


  • Goes a step beyond presenting results
  • Attempt to describe why or how something happened and then to explain what it means
  • Can be formal or informal
  • Explain what caused a problem or situation
  • Explain the potential results of a particular course of action
  • Suggest which option, action, or procedure is best
• Recommendation Report


  • Advocates a particular course of action
  • Identical to analytical report
  • Suggests using treatment X is more efficient than treatments Y and Z, but cost and other considerations might recommend treatment Y
• Recommendation Report


  • What should we do about a problem?
  • Should we or can we do something?
  • Should we change the method or technology we use to do something?
• Survey


  A way of collecting information that you hope represents the views of the whole community or group in which you are interested
• Interview


  Involves oral questions and getting answers from participants in a study
• Interview stages


  1. Pre-interview stage

  2. Warm-up stage

  3. Main interview stage

  4. Closing stage
• Observation


  Requires an interaction of the researcher with the phenomenon to be studied
• Questionnaire


  A well organized series of questions written to elicit responses from respondents or research informants
• Experiment


  A procedure done scientifically to establish a discovery usually conducted in a laboratory or in the natural setting
• This is a 30-item multiple choices test. Select the best answer and shade the letter of your answer in the provided answer sheet. Use black ball pen only. Strictly no erasures.
• Report


  A major form of technical/business/professional communication. It can be the description of an event by a person who witnessed it to somebody else who was not actually present on the scene.
• Types of report


  • Informal report
  • Formal report
  • Informational report
  • Analytical report
  • Recommendation report
• Informal report


  Usually takes the form of a memo, letter, or a very short international document like a monthly financial report, monthly activities report, research and development report
• Formal report


  Is the collection and interpretation of data and information. Subject matter include new technologies, the advisability of launching a new project line, results of a study or experiment, an annual report, or a year-old review of developments in the field.
• Informational report


  Present information on the status of current research or of a project, present an update of the operation in your division, present the results of a questionnaire or research
• Analytical report


  Explain the potential results of a particular course of action, suggest which option, action, or procedure is best
• Recommendation report


  Advocates a particular course of action, identical to analytical report
• Survey report


  A formal piece of writing based on research, a technique for ascertaining the self-reported attitudes or behaviors of a particular group, usually by questioning a representative, random sample of the group
• Survey report has an advantage that it creates an immense of data to be gathered quickly and inexpensively
• Survey method


  A technique of gathering data by asking questions to people who are taught to have a desired information
• Guidelines in writing a survey report

  • Basic qualities of good report
  • Modes of ordering
  • Value communicated
• If there is a big range in the data gathered, it is more useful to use data group frequency table
• Tips in conducting a successful survey

  • Asks direct questions
  • Speaks your respondent's language
  • Use response scales whenever possible
• The figures gathered should be given in the form of data and graph when reporting the result of a survey
• Case study


  A method of descriptive research in which behaviors could be test only one-time occurrences
• Experiments impose treatment on the subjects; observational study cannot