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• Access to Information


  The ability to connect to a particular database or network system and obtain information
• Information is powerful
• We need information to keep up with daily life
• We need information in decision-making
• Information itself has its value and importance
• Information


  A clue, something one did not know before, useful in some way to the person receiving it, can reduce uncertainty, used in decision-making
• Characteristics of Information


  • Can be sold & bought
  • Unlimited
  • Compressible
  • Shareable
  • Expandable
• Information Need


  Arises when someone requires information to make a decision, solve a problem or gain new knowledge
• Types of Information Needs

  • Relevant to their field of work
  • Relevant to their organization
  • Irrelevant to their field of work
• International Day for Universal Access to Information

  28 September
• Access to Information Act


  The right to access information is an essential component in a democratic society
• 135 UN member states have adopted constitutional, statutory & policy for public access to information
• 11 countries adopted Access to Information Laws
• The Concept Access to Information will NOT success if information is not being organized
• Organization of Information


  The activities of gathering information and bringing it together into similar groups
• Why we need to organize information

  • Understand
  • Save time
  • Collocate
  • Retrieve
• Organize


  To form into coherent unity or functioning; integrate<|>To arrange or order things so that they can be found or used easily or quickly
• Everyday activities and actions are dependent on the rest of the world around us being organized
• Examples of organized information

  • Kitchens
  • Newspaper sections
  • Personal music collections
  • Workplaces
• Retrieval of information is reliant on upon its having organized
• Organization of information allows us to save copies of all kinds of works that result from human events
• Maxim on Organization of Information


  A place for everything and everything in its place
• Information Explosion


  Information Overload
• Actions Taken


  1. Need to organize information

  2. Information being organized

  3. Access to Information
• Purpose of Organizing Information

  • Improves the efficiency of activities in information agencies for user and organization
  • Improves decision-making process
  • Speeds up access to information
  • Increases user satisfaction
• Information Storage and Retrieval (ISR)

  The activity of obtaining information resources relevant to an information need from a collection of information resources
• What is ISR?


  • Generally, ISR is the science of searching for documents, for information within documents, as well as that of searching relational databases and WWW
  • ISR is interdisciplinary based on computer science, mathematics, library science, information science and technology, information architecture, cognitive psychology, linguistics, statistics and physics
• Components of ISR


  • Descriptor
  • Document
  • Address
  • Transmission of Information
  • Information Carrier
• Functions of Information Retrieval

  1. Acquisition

  2. Content Analysis

  3. Content Presentation

  4. Creation of File/Store

  5. Creation of Search Method

  6. Dissemination
• Techniques of Information Retrieval

  • Traditional System
  • Semi-Automatic System
  • Automatic System
• Access to Information


  The ability to connect to a particular database or network system and obtain information
• Information is powerful
• We need information to keep up with daily life
• We need information in decision-making
• Information itself has its value and importance
• Information


  A clue, something one did not know before, useful in some way to the person receiving it, can reduce uncertainty, used in decision-making
• Characteristics of Information


  • Can be sold & bought
  • Unlimited
  • Compressible
  • Shareable
  • Expandable
• Information Need


  Arises when someone requires information to make a decision, solve a problem or gain new knowledge
• Types of Information Needs

  • Relevant to their field of work
  • Relevant to their organization
  • Irrelevant to their field of work
• International Day for Universal Access to Information

  28 September