Organizing and Staffing

• What is the function of organizing in management?

  It provides the relationship between people and activities to fulfill organizational objectives.
• What follows planning in the management process?

  Organizing is the second phase that follows planning.
• What does the organizing phase include?

  It includes establishing the structure to carry out plans and determining appropriate patient care delivery.
• What are the key activities defined in the organizing phase?

  Relationships are defined, procedures are outlined, equipment is ready, and tasks are assigned.
• What does working within the structure of an organization involve?

  It involves understanding the use of power and authority appropriately.
• What is an organization defined as?

  An organization is an entity that results from people joining together in pursuit of a common cause.
• What is the common goal in a laboratory organization?

  The common goal is to provide accurate and precise laboratory results and analysis.
• Why is organization necessary?

  It accomplishes more work than can be done by individual effort.
• How is an organizational system defined?

  An organizational system is a self-contained collection of interacting interdependent components working together toward a common purpose.
• What does organizational structure refer to?

  It refers to how a group is formed, has lines of communication, and channels authority and decision-making.
• What are the functions of an organizational system?

  1. Input Mechanism: Acquiring and replacing resources.
  2. Transformation: Internal processes using received resources.
  3. Output Mechanism: Delivering goods and services to the external environment.
• What is included in the input mechanism of an organizational system?

  People, test requests, specimens, information supplies, and financial resources.
• What occurs during the transformation function of an organizational system?

  Resources received through input channels are processed internally.
• What is the output mechanism in an organizational system?

  It is the process of delivering the goods and services produced to the external environment.
• What are the characteristics of an organization?

  Organizations are holistic, synergistic, have purposeful activity, develop into a hierarchy, and operate as open systems.
• What does it mean for an organization to be holistic?

  It means to approach everything as part of the whole.
• What does synergistic mean in the context of an organization?

  It refers to the combined effect of two or more persons producing greater value and performance than the sum of their separate effects.
• What is the difference between open and closed systems in organizations?

  Open systems have permeable boundaries, while closed systems have strict boundaries.
• What is the goal of an organization in terms of stability?

  To seek a state of stability and equilibrium.
• What does self-regulating mean in an organization?

  It refers to having standard operating procedures (SOP) or manual operating procedures (MOP).
• What are the types of organizational structure?

  1. Flat / Horizontal / Flatarchy
  2. Pyramid
  3. Bureaucratic / Line / Hierarchical
  4. Shared Governance
• What characterizes a flat organizational structure?

  It is decentralized, with decision-making pushed downward and a wider span of control.
• What is a pyramid organizational structure?

  A centralized structure where the leader has ultimate control over decision-making processes.
• What is a bureaucratic organizational structure?

  It is the oldest and simplest form, rule-centered with a clear chain of command.
• What is shared governance in organizational structure?

  It is a combination of flat and pyramid types where decision-making and communication channels can be altered.
• What are the characteristics of organizational structure?

  • Division of labor
  • Chain of command
  • Span of control
  • Level of management position
  • Organizational relationship
• What does division of labor mean in an organization?

  It means all work must be divided into units that can be undertaken by individuals competent to perform the tasks.
• What is the chain of command in an organization?

  It is a well-defined hierarchy of authority.
• What is the span of control?

  It refers to the number of subordinates a supervisor has.
• What is a wide span of control?

  A wide span of control has a larger number of subordinates (greater than 10).
• What is a narrow span of control?

  A narrow span of control has a smaller number of subordinates (lower than or equal to 10).
• What are formal positions in organizational relationships?

  They are solid lines representing direct relationships and uninterrupted communication.
• What are informal positions in organizational relationships?

  They are dotted lines representing coordinated relationships with limited organizational authority.
• What are the forms of organization?

  1. Formal Bureaucracy
  2. Informal Groups
• What is formal bureaucracy?

  It is a structure where lines of authority are assigned by the owners of the organization.
• What are informal groups?

  They are alliances that form outside the boundaries of formal bureaucracy based on common interests.
• What are the design elements and factors in structural design of an organization?

  • Task to be performed
  • People involved
  • Workplace
• What does the task to be performed include in organizational design?

  It includes the type of equipment, level of automation, and nature of the product or service to be produced.
• Why are people involved important in organizational design?

  The number of people needed and their availability to perform the work are crucial, along with motivation.
• What does workplace refer to in organizational design?

  It includes the total space available, amount of storage room, visibility, accessibility of workers, and proximity of test areas.