Software ICT

• What is the purpose of utility software?

  It carries out configuration and maintenance tasks.
• What is the function of backups in utility software?

  Backups create copies of files and programs.
• How can backups be scheduled?

  They can be set to run automatically or can be timed.
• What happens to data when it is fragmented on a hard disk?


  Data is spread across the disk wherever there is space, slowing down retrieval.
• Why does defragmentation improve system performance?

  It centers fragmented pieces of data, reducing retrieval time.
• What is the purpose of data compression?

  It reduces the original size of files.
• How does compression work with repeated patterns of data?

  Only the first instance of repeated data is stored, along with the count of repetitions.
• What happens to data on a disk when it is formatted?

  All data on the disk becomes unrecoverable if it has been used before.
• What options does formatting provide to the user?

  It allows the user to choose the file system, file unit sizes, and volume size.
• What is the role of an operating system?

  It allows the user to control and manage the computer's hardware.
• How does memory management work in an operating system?

  Memory (RAM) is allocated to applications and made available when no longer needed.
• What are system resources managed by the operating system?

  System resources include internal components like the CPU and external devices like printers.
• What is the purpose of security in an operating system?

  It provides secure access to storage and hardware through authorization methods.
• What is print queuing in an operating system?


  It keeps each page of a large print job ready for printing.
• What are the features of word processing software?

  • Create documents with text and images
  • Include tables, hyperlinks, equations, and drawings
  • Allow formatting changes like font and paragraph styles
  • Enable comments and track changes
• What is the purpose of desktop publishing software?

  • Create visually appealing layouts
  • Design documents for print or digital distribution
  • Combine text and graphics effectively
• What are the functions of spreadsheet software?

  • Perform calculations and data analysis
  • Model financial scenarios
  • Create charts and graphs
  • Automate calculations with functions
• What are the features of database software?

  • Create, edit, and search data
  • Generate reports based on data
  • Allow data entry and querying
  • Provide a user-friendly display of data
• What are the features of photo editing software?

  • Edit and enhance digital images
  • Resize and crop images
  • Apply filters and effects
  • Adjust brightness and contrast
• What are the features of sound editing software?

  • Cut and join audio clips
  • Alter volume levels and pitch
  • Change tempo and frequency
  • Mute and solo tracks
• What are the features of presentation software?

  • Create slides with multimedia content
  • Add narration and notes
  • Include animations
  • Set slides to advance automatically
• What is the purpose of project management software?

  • Track individual tasks in a project
  • Combine dependent tasks into timelines
  • Set milestones for task completion
  • Provide tools for resource management
• What is the function of web browsers?

  They view web pages and websites created in web authoring software.
• What is the role of email software?

  It acts as a client to an email server, managing contacts and emails.
• What is SMS?

  Short messaging service found on mobile phones that does not require internet.
• How does MMS differ from SMS?

  MMS includes multimedia content like images and requires internet.
• What is instant messaging?

  It allows users to communicate in real-time over the internet.
• What are the two types of software?

  • Free or open-source
  • Proprietary
• What is free software?

  It allows users to study, modify, copy, or distribute a program.
• What is open-source software?

  It makes the source code available for modification and distribution.
• What is proprietary software?

  It is marketed and distributed under a brand name by its owner.
• What are the reasons for updating software?

  • Fix security vulnerabilities or bugs
  • Improve performance and efficiency
  • Include new features
  • Enhance usability