Personal Selection Process

• What is the root of any employment decision?

  A need
• When should new employees be hired?

  When there is a need for a worker and an increase in workload
• What are the requirements for employee selection?

  • Initial Screening: first step in selection process
  • Minimum Criteria: education, experience, and licensure examinations
• What is the process of identifying a job vacancy called?

  The process by which a job vacancy is identified and potential employees are notified
• What is a job description?

  An outline of the role of the job holder
• What is a person specification?

  An outline of the skills and qualities required of the post holder
• How can an applicant demonstrate their suitability for a job?

  Through application forms, letters, curriculum vitae, or resumes
• What does the selection process involve?

  The steps involved in choosing people with the right qualifications for a job opening
• Who is responsible for hiring individuals in a laboratory setting?

  Managers and supervisors
• What is the role of human resource management in employee selection?

  To define and guide managers in selecting applicants
• What are the steps in the selection process?

  1. Posting or advertising job vacancies
  2. Reception of applications
  3. Preliminary interview
  4. Employment tests (performance, intelligence, interest, personality)
  5. Interview by personnel manager
  6. Investigation of applicant’s background
  7. Introduction to immediate boss
  8. Medical examination
  9. Induction and placement
• What is the purpose of a pre-employment interview?

  To increase the accuracy of prediction on the applicant
• What types of questions are asked during interviews?

  Questions about personal history, educational background, work experience, and strengths
• What are performance tests used for in the selection process?

  To measure the ability of applicants in doing their applied task
• What do intelligence tests measure?

  General reasoning and mental abilities like memory and inductive reasoning
• What do interest tests assess?

  An inventory of the likes and dislikes of the applicant in relation to their work
• What is the purpose of a personality test in the selection process?

  To discover the individual’s value system, including emotional reaction and maturity
• What types of interviews are used in the selection process?

  Planned, non-directive, depth, and group interviews
• What is the purpose of investigating an applicant's background?

  To verify the information provided by the applicant
• What is the medical examination for in the selection process?

  To assess the health status of the applicant
• What is the purpose of induction and placement of a new employee?

  To introduce the employee to their new environment
• What should the orientation of a new employee include?

  1. Briefing on history, objectives, policies, and regulations
  2. Introduction to associates and subordinates
  3. Description of duties and responsibilities
  4. Introduction to lab facilities and services
  5. Briefing on problem-solving mechanisms and discipline rules
  6. Opportunities for education, training, and advancement
  7. Sick leave policy and pay details
  8. Try-out of the new job
  9. Meeting with the personnel manager
• Why are periodic written reports on employees’ performance necessary?

  They provide a basis for counseling, appraisal, and summarizing evaluations
• What is a promotion?

  The advancement of an employee to a better job
• What personal qualities are considered in promotions?

  Honesty, ambition, initiative, determination, enthusiasm, common sense, knowledge, and originality
• What is required for disciplinary action?

  Documented facts sufficient to support the contemplated action
• What should documentation for disciplinary action include?

  1. Specific instances of poor performance or misconduct
  2. Circumstances surrounding the performance or misconduct
  3. Evidence of warnings
  4. Records of time limits for improvement and follow-up
• What is the purpose of personnel records?

  To provide a ready reference to an employee's information
• What information is included in personnel records?

  • Job description
  • Education records
  • Experience records
  • Qualifications
  • Length of employment
  • Job references
  • Written reprimands
  • Comments and personal lists