Lesson 1

• PROJECT MANAGEMENT

  ·      Application of knowledge, skills, tools, & techniques to a broad range of acts in order to meet the reqs of a project.
• 5 Phases of Project Management:

  1. Project Initiation
  2. Project Planning
  3. Project Implementation
  4. Project Monitoring
  5. Project Closure and Evaluation
• PHASE 1: Project Initiation

  ·      Start of the project. Goal is to define the project at a broad level and often begins with a business case.
• Project Initiation Document:

  A document. Done if the project pushes through. It oulines the purpose & requirements of the Project.
• PHASE 2: Project Planning

  ·      Focused on developing a roadmap. Project scope is defined.
• Project Initiation Document is done in Phase 1: Project Initiation if project pushes through.
• Project Management Plan is done during Phase 2: Project Planning.
• Project Management Plan

  A plan containing cost, quality, available resources, realistic timetable, time, roles, responsibilities, and accountabilities.
• Phase 2: Project Planning starts with setting goals.
• Phase 2: Project Management / Two Methods of Setting Goals

  • S.M.A.R.T. Goals
  • C.L.E.A.R. Goals
• Goals Setting Method: S.M.A.R.T. Goals

  • Specific
  • Measurable
  • Attainable
  • Realistic
  • Timely
• SMART GOALS: Specific

  ·      Answer who, what, where, when, which, & why questions
• SMART GOALS: Measurable

  ·      Create criteria to measure the success of a goal
• SMART GOALS: Attainable

  ·      Identify important goals & what it takes to achieve them
• SMART GOALS: Realistic

  ·      One should be willing & able to work toward a particular goal
• SMART GOALS: Timely

  ·      Create a timeframe to achieve the goal
• Goals Setting Method: C.L.E.A.R. Goals

  • Collaborative
  • Limited
  • Emotional
  • Appreciable
  • Refinable
• CLEAR METHOD: Collaborative

  ·      Goals should encourage staff to work together
• CLEAR METHOD: Limited:

  ·      Limited in scope & time to keep it manageable
• CLEEAR METHOD: Emotional

  ·      Goals should tap into the passion of employees and form an emotional connection to.
• CLEAR GOALS: Appreciable

  Break larger goals into smaller tasks that can be quickly achieved.
• CLEAR GOALS: Refinable

  As new situations arise, be flexible and refine goals as needed.
• SCOPE STATEMENT

  ·      A document that clearly defines the business needs, benefits, objectives, deliverables, & key milestones.
• WORK BREAKDOWN SCHEDULE

  ·      A visual representation. Breaks down the scope of the project into manageable sections.
• MILESTONES

  ·      Identify high-level goals needed to be met throughout the project, include in a Gantt chart
• Gantt Chart

  ·      A visual timeline used to plan out tasks & visualize project timeline.
• Communication Plan

  ·      Done if project has outside stakeholders. Develops the proper messaging around the project. How team & SH communicates.
• RISK MANAGEMENT PLAN

  ·      Identify all foreseeable risks
• Project Scope: The Scope Statement

  ·      Outlines the result of project will produce & the terms & conditions under which team will perform the work
• Project Resources: The Resource Plan

  ·      A detailed assessment of the resources required to complete project tasks
• Project Finance: The Financial Plan

  ·      Estimates the amt of money required for each project stage. Quantifies cost of labor, equipment & materials. Defines an expense schedule.
• Project Schedule: The Schedule

  Defines when tasks must be completed and who is responsible for its completion.
• Project Quality: The Quality Plan

  Defines what quality means in the context of the project.
• Project Communications: The Communication Plan

  How the team and SH communicate. Specifies how communication within the project team and SH will be done.
• Project Procurement: The Procurement Plan

  Identifies elements for the project that will be acquired from external suppliers.