Lesson 2

• Phase 3: Project Implementation
• PROJECT IMPLEMENTATION

  ·      The phase where deliverables are developed & completed. The longest stage of the project. Consumes most resources & energy of the project team.
• Kick-off Meeting

  Marks the start of project execution (implementation) phase and done to inform teams involved of their responsibilites.
• Tips for Implementing Successful Project:

  • Atmosphere of Candor & Trust
  • Financial Planning
  • Communication Strategy
  • Press Release
  • Expectation
• PROJECT IMPLEMENTATION

  ·      The phase where deliverables are developed & completed. The longest stage of the project. Consumes most resources & energy of the project team.
• Two Ways to Build Deliverables:

  • Waterfall Way
  • Iterative Way
• Waterfall Way (Non-Iterative Way)

  ·      Each phase begins once a previous phase is completed in its entirety. Each activity is undertaken in sequence until the deliverable is finished.
• Iterative Way

  ·      Repeating. Create, test, and revise until the deliverable is satisfactory. Recursion of each deliverable is constructed until the deliverable requirements of the plan/customer (are met)Trial & error methodology.
• Ensuring High Level of Teamwork

  • Delegation
  • Volunteerism
  • Decision-making
• DELEGATION

  ·      Transfer of tasks to others (Manager -> employee). Done so to focus on more important tasks and to empower delegate.
• VOLUNTEERISM

  ·      An opportunity for people to volunteer for certain tasks/roles. Makes participating more meaningful to them.
• DECISION MAKING

  ·      Guidelines on decision-making shall be clear
• (9) Management Processes:

  • Time Mgmt
  • Risk Mgmt
  • Acceptance Mgmt
  • Quality Mgmt
  • Procurement Mgmt
  • Issue Mgmt
  • Communication Mgmt
  • Cost Mgmt
  • Change Mgmt
• Mgmt Processes: Time Management

  ·      Process within which time spent by the staff in the project is recorded against the project plan. Allows mgr. to see if the tasks are completed on time. Used by mgr. to control time spent on each task.
• Mgmt Processes: Quality Management

  ·      A process that controls the quality of the outputs is assured & controlled for the project
• Mgmt Processes: Cost Management

  ·      Identifies, approves, records all costs & payments made within the project. Controls the way costs are incurred. Makes sure only approved expenses happen.
• Mgmt Processes: Change Management

  Helps PM track changes as they occur. Possible changes are deliverables, scope, timelines, resources.
• Mgmt Processes: Risk Management

  ·      Process that identifies, quantifies & manages risks during the project
• Mgmt Processes: Issue Management

  Done to manage the issues that hinder the project from producing deliverables.
• Mgmt Processes: Procurement Management

  Process of sourcing the product from an external supplier.
• Mgmt Processes: Acceptance Mgmt

  The process by which project outputs and other deliverables are presented to the project sponsor client for review and sign-off
• Mgmt Processes: Communication Management

  ·      Process by which formal communication is identified, created, reviewed and sent within a project.
• Two Types of Formative Evaluation:

  • Implementation Evaluation
  • Progress Evaluation
• Formative Evaluation

  Evaluation at the end of project phase is important, ensures that it achieved its objectives as planned
• Formative Evaluation: Implementation Evaluation

  ·      Assesses whether a project is being implemented is planned
• Formative Evaluation: Progress Evaluation

  ·      Assesses progress in meeting goals by comparing current results with set targets
• Phase 4: Project Performance/ Monitoring
• PROJECT PERFORMANCE/MONITORING

  ·      Done to measure the progress and that everything is aligned with the project mgmt. plan
• KPI means Key Performance Indicator
• Key Performance Indicator

  • Project Objectives
  • Quality Deliverables
  • Effort & Cost Tracking
  • Project Performance
• KPI: Project Objectives

  ·      Measure if the project is on schedule
• KPI: Quality Deliverables

  ·      Determines if specific task deliverables are met
• KPI: Effort & Cost Tracking

  ·      Informs if a project will meet its completion date based on current performance
• KPI: Project Performance

  ·      Monitors project changes. Considers the amount & types of issues that arise & how quickly they’re addressed.
• BUSINESS CASE

  After identifying the need, problem/opportunity, business games are created.

  A detailed definition of the need, problem/opportunity. The recommended solution & the generic implementation plan.
• Activities Under Project Initiation:

  • Develop Business Case
  • Establish Terms of Reference
  • Appoint Project Team
  • Setup Project Office