Info Employer Responsibilities

• Employers should issue all staff who access the computer system with a username and password to control the use of the system and prevent unauthorised access
• Employer should set up appropriate access rights for employees so that only authorised staff can view information
• Employers should train staff to put passwords on files to prevent unauthorised editing/viewing of the files
• Employers should provide locks on filing cabinets to ensure only authorised staff can access the files in them
• Employers should ensure a backup is made of all files so that a copy is available if data is lost
• Employers should set up a system where employees change their passwords regularly to prevent unauthorised editing/viewing of files
• Employers should install anti virus software to ensure files are protected from viruses
• Employers should encrypt files to prevent unauthorised viewing/editing
• Employers should ensure important files are saved as read only so that only authorised staff can change them