ADMIN

• Oficium- Latin word of office which means personal, official, or moral duty.
• An individual who has been given authority by an organization to make decisions on behalf of that organization.
• elements for good office ergonomics:

  • Lighting
  • Color
  • Floor Plan
  • Acoustics
  • Furniture
  • Office Layout
  • Office Productivity
• Alternative Offices

  • Virtual Office
  • Mobile Office
  • Home Office
• Telecommuting- the practice of working and communicating with others from remote location using the internet or an intranet.
• Home Office- Some people who work from home are able to take

  part in teleconferences, webinars, zoom, telegram, lark, and other platform of information

  technology.
• Mobile Office are very much like traditional offices, but they are temporary. Offices set up at

  construction sites and manned by office staff are one type of mobile office.
• Virtual Office - describes something that has a conceptual form but no physical form that you can see or touch but allows you to perform work activities as you would in a

  traditional office setting.
• Sole Proprietorship - A business owned by one individual.
• Partnership - is a legal form of business operation between two or more individuals who share

  and manage both the profits and losses of the company.
• Corporation - is a business set up under the laws of a particular state.
• Governmental Units- the local, state, and national levels play a critical role in society. These units are called by different names such as agency, commission, bureau, department, and board.
• Each of the three major types of organizations has different overall goals. Businesses, including professional companies, seek to make a profit. On the other hand, not-for-profit entities and governmental units do not seek to earn profits. Their goals relate to the services they provide.

  These goals influence the work of the employees.
• Board of Directors - establishes the policies that guide senior management in directing the company.
• Senior Management- Those persons who provide direction in carrying out the policies of the board of directors are identified as senior management, or top management, in both businesses and not-for-profit entities. The chief executive officer (CEO), the president, the chief operating officer (COO), and

  the chief financial officer (CFO) are generally included in this group.
• Middle Management

  • Managers and supervisors who direct day-to-day activities of the organization are?
• Department Employees

  • The nature of a company’s activities determines the types of workers that will be employed. Each type of employee has certain duties. Working together, they are expected to meet the goals of

  the organization.
• Information processing - is putting facts or numbers into a meaningful and useful forms.
• Five types of activities or operations are typically involved in information processing?

  1. Input
  2. Processing
  3. Output
  4. Distribution
  5. Storage
• Information technology - refers to the equipment and software that allow a user to create, store and

  retrieve information.
• Computer-Computerized processing relies heavily on equipment (the computer) and related software to turn data into meaningful and timely

  information.
• Information technology- refers to the computer and equipment and software used to process

  information.
• Electronic resources- often called online resources, are those available

  via computer.
• Electronic Databases - is a collection of related data. These databases provide information on many topics useful to businesses.
• Personal Digital Assistants (PDA) - provides another means for retrieving information.
• Intranets - are internal networks based on Internet technologies and standards. Allows workers to share data quickly.
• The Internet - is a giant network of computers and smaller networks that spans the globe, is the world’s largest information resource.
• Web Browsers - provided navigation and search tools to help you find topics and locations on the World \wide Web.
• Search Tools - often referred to as search engines, can help you locate sites.
• E-mail - is the electronic transfer of massages using computers and software.
• Mailing List - is a directory of Internet user addresses.
• E-Commerce - Buying and Selling Online. Businesses are changing the ways they acquire, use, and share information.
• FOUR MAJOR GROUP OF OFFICE COMPETENCIES

  1. Word Processing
  2. Data Processing
  3. Information Management and Transmission
  4. General Managing Communicating
• Word Processing - is crating written documents such as letters or reports by using software programs and computers.
• Data Processing - is collecting, organizing, analyzing, and summarizing data.
• Information Management and Transmission - refers to organizing, maintaining, and accessing data. Transmission refers to sharing information both within and outside the organization.
• General Managing and Communicating - are broad areas that involve handling work time and

  tasks efficiently. They also involved dealing with other employees and customers.
• ADMINISTRATIVE PROFESSIONAL WORKPLACE REQUIREMENTS

  1. Skills
  2. Success Qualities
  3. Set Appropriate Goals
  4. Make Effective Decisions
• SKILLS. Skills needed in all office professional positions include the following:

  • Communication
  • Interpersonal Relations
  • Time Management
  • Critical Thinking
  • Creative Thinking
  • Decision Making
  • Teamwork
  • Technology
  • Leadership
  • Stress Management
• Certain qualities are

  essential for the success of an administrative professional. These qualities include:

  • Openness to Change
  • Creativity
  • Initiative and Motivation
  • Integrity and Honesty
  • Dependability
  • Confidentiality
  • Commitment