ICT

• Keyboard shortcuts in Word can help users work more efficiently, especially for those with mobility or vision disabilities
• Shortcuts in Word refer to the US keyboard layout, with a plus sign (+) indicating the need to press multiple keys at the same time, and a comma sign (,) indicating the need to press multiple keys in order
• Frequently used shortcuts in Microsoft Word:

  • Open a document: Ctrl+O
  • Create a new document: Ctrl+N
  • Save the document: Ctrl+S
  • Close the document: Ctrl+W
  • Cut selected content to the Clipboard: Ctrl+X
  • Copy selected content to the Clipboard: Ctrl+C
  • Paste contents of the Clipboard: Ctrl+V
  • Select all document content: Ctrl+A
  • Apply bold formatting to text: Ctrl+B
  • Apply italic formatting to text: Ctrl+I
  • Apply underline formatting to text: Ctrl+U
  • Decrease font size by 1 point: Ctrl+Left bracket ([)
  • Increase font size by 1 point: Ctrl+Right bracket (])
  • Center the text: Ctrl+E
  • Align text to the left: Ctrl+L
  • Align text to the right: Ctrl+R
  • Cancel a command: Esc
  • Undo the previous action: Ctrl+Z
  • Redo the previous action: Ctrl+Y
• To adjust zoom magnification in Word, use Alt+W, Q, then Tab key in the Zoom dialog box to select the desired value
• To split the document window: Ctrl+Alt+S

  • To remove the document window split: Alt+Shift+C or Ctrl+Alt+S
• Access keys for ribbon tabs in Word:

  • Move to the Tell Me or Search field on the Ribbon: Alt+Q, then enter the search term
  • Open the File page: Alt+F
  • Open the Home tab: Alt+H
  • Open the Insert tab: Alt+N
  • Open the Design tab: Alt+G
  • Open the Layout tab: Alt+P
  • Open the References tab: Alt+S
  • Open the Mailings tab: Alt+M
  • Open the Review tab: Alt+R
  • Open the View tab: Alt+W
• Preview and print document shortcuts in Word:

  • Print the document: Ctrl+P
  • Switch to print preview: Ctrl+Alt+I
  • Move around the preview page when zoomed in: Arrow keys
  • Move by one preview page when zoomed out: Page up or Page down
  • Move to the first or last preview page when zoomed out: Ctrl+Home or Ctrl+End
• Select text and graphics shortcuts in Word:

  • Select text: Shift+Arrow keys
  • Select specific parts of text: Various Ctrl+Shift+Arrow key combinations
  • Select all document content: Ctrl+A
• Align and format paragraphs shortcuts in Word:

  • Center, justify, align left, or align right: Ctrl+E, Ctrl+J, Ctrl+L, Ctrl+R
  • Indent, remove indent, create hanging indent, remove hanging indent: Ctrl+M, Ctrl+Shift+M, Ctrl+T, Ctrl+Shift+T
  • Remove paragraph formatting, apply spacing, enable AutoFormat: Ctrl+Q, Ctrl+1, Ctrl+2, Ctrl+5, Ctrl+0, Ctrl+Alt+K
  • Apply styles: Ctrl+Shift+N, Ctrl+Alt+1, Ctrl+Alt+2, Ctrl+Alt+3
  • Display styles: Ctrl+Shift+S, Ctrl+Alt+Shift+S
• Format characters shortcuts in Word:

  • Display the Font dialog box: Ctrl+D or Ctrl+Shift+F
  • Increase or decrease font size: Ctrl+Shift+Right angle bracket (>) or Ctrl+Shift+Left angle bracket (<)
  • Increase or decrease font size by 1 point: Ctrl+Right bracket (]) or Ctrl+Left bracket ([)
  • Switch text between upper case, lower case, and title case
• Increase the font size: Shift+F
• Decrease the font size: Ctrl+Shift+Right angle bracket (>)
• Switch the text between upper case, lower case, and title case: Ctrl+Left bracket ([)
• Change the text to all upper case: Shift+F3
• Hide the selected text: Ctrl+Shift+A
• Apply bold formatting: Ctrl+Shift+H or Ctrl+B
• Apply double-underline formatting: Ctrl+Shift+W
• Apply small caps formatting: Ctrl+Shift+K
• Apply subscript formatting: Ctrl+Shift+K
• Apply superscript formatting: Ctrl+Equal sign ( = )
• Remove manual character formatting: Ctrl+Shift+Plus sign (+)
• Change the selected text to the Symbol font: Ctrl+Spacebar
• Display all nonprinting characters: Ctrl+Shift+8
• Display the Reveal Formatting task pane: Shift+F1
• Insert a line break: Shift+Enter
• Insert a page break: Ctrl+Enter
• Insert a column break: Ctrl+Shift+Enter
• Insert an em dash (—): Ctrl+Alt+Minus sign
• Insert an optional hyphen: Ctrl+Hyphen (-)
• Insert a nonbreaking space: Ctrl+Shift+Spacebar
• Insert a copyright symbol (©): Ctrl+Alt+C
• Insert a trademark symbol (™): Ctrl+Alt+T
• Insert an ellipsis (…): Ctrl+Alt+Period (.)
• Insert a hyperlink: Ctrl+K
• Insert a comment: Ctrl+Alt+M
• Turn change tracking on or off: Ctrl+Shift+E
• Close the Reviewing Pane: Alt+Shift+C
• Mark a table of contents entry: Alt+Shift+O
• Choose citation options: Alt+Shift+F12, Spacebar
• Mark an index entry: Alt+Shift+X