Ms

• Microsoft Word 2016

  Reduce file sizes, improve corruption recovery, manage document properties, recover work in case of problems
• Things you can create with Microsoft Word

  • Calendar
  • Newsletter
  • Invitations
• Microsoft Word 2016 provides editing and reviewing tools for creating polished documents
• Microsoft Word has a Group Name, Dialog Box, Launcher, Show Gallery, Ribbon Display, Option Menu, Collapse Ribbon
• Working Together in Real Time

  Store the document online, share the document, agree to automatically share changes, see work in real time
• Microsoft Word 2016


  Manage revisions and comments, compare two versions of documents, add signature, convert to PDF or XPS, detect macros
• Microsoft Word


  • Complex program used for composing and editing, formatting and saving, and printing
• Features of Microsoft Word

  • Editing and reviewing tools
  • Manage revisions and comments
  • Compare two versions of documents
  • Add signature to documents
  • Convert documents to PDF or XPS
  • Detect macros embedded in a document
  • Reduce file sizes
  • Improve corruption recovery
  • Manage document properties
  • Recover work in case of problems
• Microsoft Word is developed by Microsoft and was released on October 25, 1983
• New features in Microsoft Word 2016 include the Tell Me Box, Working Together in Real Time, Insights from Bing, Ink Equation, Improved Version History, Identify the Function
• Insights from Bing

  Right-click a word or phrase, choose Smart Lookup, Insights pane opens with directions
• Improved Version History

  Go to File > History to see a complete list of changes made to a document and access earlier versions
• Ink Equation


  Go to Insert Tab > Equation, Click Ink Equation, Write math equations by hand using touch device or mouse
• Identify the Function: Add or remove borders, arrange selection alphabetically or numerically, change text capitalization, search and replace text
• Wavy red lines indicate a spelling error which is not stored in the Thesaurus of MS Word engine
• Save (Ctrl + S) saves only the changes made in an existing file
• If sending the document to someone who does not have Office 2016 or has a lower version, the user must change the document type to Word 97-2003 Document while saving
• Inserting Picture

  Click where you want to insert the picture in your document. 2. In the Illustrations group of the Insert tab, click Picture. Insert Picture dialog box will appear. 3. Locate the picture that you want to insert. 4. Double-click the picture that you want to insert. Format tab of the Picture Tools will appear on the ribbon at the same time the picture is inserted.
• Shortcut key for Editor is Alt + W + Q
• MS Word 2016 File Formats

  • .docx
  • .docm
  • .doc
  • .dotx
  • .dotm
  • .dot
  • Microsoft Word 2016 document
  • Word Macro-Enables document
  • Older Microsoft Word document
  • Word Template
  • Word Macro-Enables Template
  • Older Microsoft Word Template
  • .pdf
  • .xps
  • .mht, mhtml
  • .rtf
  • .txt
  • .xml
  • Portable Data File. Read-only formatted text ideal for distribution
  • XPS Document. XML Paper Specification
  • Single File Web Page
  • Web Page
  • Rich Text Format. Text only with some formatting
  • Word XML Document
• Functions of MS Word 2016

  • Viewing two documents at once
  • Inserting Picture
  • Inserting Shapes
• Shortcut key for Thesaurus is Shift + F7
• Save As (F12) is used if the user wants to save it with a new file name
• Viewing two documents at once

  Click on the View tab, then choose View Side by Side under the Window group. 2. The two document windows are resized and positioned next to each other. 3. To scroll through both documents at the same time, click the Synchronous Scrolling. When scrolling in one document, the other document also scrolls.
• Shortcut key for Zoom is F7
• Inserting Shapes


  In the Illustrations group of the Insert tab, click Shapes. 2. Click the shape that you want. 3. Click anywhere in the document, and then drag to insert the shape.
• Shortcut key for Equation is Ctrl + B, Ctrl + I, Ctrl + U for Bold, Underline, Italic respectively
• Wavy blue and green lines are format consistency checkers. If a user made any grammatical error or puts two spaces between two words instead of one, then it will generate a blue underline
• Saving a file to another format


  Click on the File tab, then choose Save As. 2. Enter a new name for the file in the File name box. 3. In the Save as type list, click the file format
• KINDS OF MATERIALS

  • SmartArt
  • Predefined sets of different shapes grouped together to form organizational or structural ideas
• KINDS OF MATERIALS

  • Screenshot
  • Creating reports or manuals for training or procedures may require the integration of a more realistic image of what is being discussed
• Formatting Picture

  1. Position Object – choose where the selected object will appear on the page

  2. Bring Forward – bring the selected object forward one level

  3. Send Backward – send the selected object back one level

  4. Align Objects – change the placement of the selected object on the page

  5. Group Objects – join objects together to move and format them as if they were a single object

  6. Rotate Objects – rotate or flip the selected object
• Inserting Shapes

  1. Click SmartArt in the Illustrations group of the Insert tab

  2. Choose a SmartArt Graphic from the dialog box that appears

  3. Enter text by clicking [Text] in the Text pane and type your text
• KINDS OF MATERIALS

  • .JPG
  • .GIF
  • .PNG
• When the user selects a picture inserted into the document, the Format tab will appear on the Ribbon tab
• Inserting SmartArt

  1. Click where you want to insert the chart in your document

  2. Click Chart in the Illustrations group of the Insert tab

  3. Select the type of chart you want and click OK. MS Excel window will appear together with the chart

  4. Edit the data in the MS Excel window. You can close Excel after editing the data
• Inserting Picture


  1. Click Shapes in the Illustrations group of the Insert tab

  2. Click the shape that you want

  3. Click anywhere in the document, and then drag to insert the shape
• KINDS OF MATERIALS

  • Shapes
  • Printable objects or materials that can be integrated into a document to enhance its appearance or to allow for composing and representing ideas or messages
• KINDS OF MATERIALS

  • Chart
  • Material that can be integrated into a Word document to represent data characteristics and trends
• Microsoft Word can help students by providing tools for composing and representing ideas