LO2

• Advantage of text:

  • detailed summaries and explanations
  • available in different languages
• Disadvantages of text

  • not engaging
  • time consuming
  • SPaG errors so hard to read
• Advantages of graphics

  • Multilingual
  • easily represent idea or message immediately by using associations (McDonald’s golden M)
  • more engaging that text
• Disadvantages of graphics


  May not load

  bad quality is hard to understand
• Advantages of videos


  Engaging and easy to follow

  long messages given in short time

  abi,it’s to add audio is more engament
• Disadvantages of videos


  Can be laggy

  takes a while to create and download

  requires lots of storage
• What is an Animated graphic

  Image with many frames like tutorial in video game
• Advantages of animated graphics


  Shows a process to understand easier

  understood by any language or age
• Disadvantages of animated graphics

  Time consuming
• advantages of numerical data


  statistical data is easier to understand and manage (23 easier than twenty three)

  can be exported to spreadsheets and graphs to visualise data
• Disadvantages of numerical data


  Long number can be entered incorrectly creating incorrect results

  formatted data can’t be stored as numerical as it can’t have spaces or 0’s
• Advantages of audio


  Can listen while multitasking and listen anywhere.

  good for visually impaired

  easier to listen to instructions than read them
• Disadvantages of audio


  Not suitable in noisy areas

  mishearing words
• Advantages of tactile images


  Visually impaired can feel the object

  used to prototype products for feedback

  better understand a physical environment
• Disadvantages of tactile images 


  Difficult to share

  requires specialist equipment
• advantages of subtitles


  Hearing impaired can access subtitles for videos

  used in noisy environments or if sound can’t be played

  translate speech in other language
• Advantaged of Braille

  print documents for blind to read

  helps visually impaired interact with computer systems using braille terminals
• Disadvantages of braille


  Only display a limited amount of info at a time

  not many use it so it’s not created much
• Advantages of charts/graphs


  Easy to visualise and represent numerical data

  summaries info in one image

  displays info so users can easily identify trends and make comparisons
• Disadvantages of charts/ graphs


  Misleading or display incorrect data
• What is Boolean

  data with only two values, true or false
• Information Characteristics

  • Valid
  • Biased
  • Relevant
  • Accurate
  • Reliable
• Valid information

  Correct, up-to-date and complete information that fits its purpose
• Biased information

  Technically correct, but slanted, information that presents a one-sided view
• Relevant information


  Information should be appropriate for the required purpose
• Accurate information


  Information should be carefully selected and entirely correct
• Reliable information


  Information from a source that can be verified and confirmed to be correct
• Quality of information


  • Significant impact on further processes and decisions
  • Good quality information can lead to better strategic decisions, meeting deadlines and innovation
  • Poor quality information may lead to loss of customer trust, fines and legal challenges
• What can reliable information received by the management team lead to in terms of good quality information?

  Informed decisions with a higher chance of success
• What can good quality research information lead to?

  Innovation and better understanding
• What can good quality sales information lead to?

  Strategic decisions and planning ahead
• What can accurate cost projection information lead to?

  Projects will stay within their budget
• What does accurate time expectations lead to?

  Projects will be completed on time
• What are the positive effects of good quality information?

  • Informed decisions with a higher chance of success
  • Can lead to innovation and better understanding
  • Strategic decisions and planning ahead
  • Projects will stay within their budget
  • Projects will be completed on time
• What are the negative effects of poor quality information?

  • Misinformed decisions not responding to customers needs
  • inaccurate delivery times, customers unhappy and no correct amount of stock
  • Miss out on opportunities so profits may fall
  • Loss of customer trust, loss of customers and reputation. Financial issues
  • Projects take longer, cost more, stakeholders unhappy. Project failure
• Stages of managing information

  1. Data collection (collect)
  2. Storages (store)
  3. Retrieval
  4. Manipulating and processing
  5. Analysis
  6. securing
  7. Transmitting/sharing
• Name different ways data can be collected (4)

  Paper forms, surveys, stock taking and data capture forms in databases
• What are 3 important things to consider when storing information?

  Data must be stored securely to ensure its protected against loss, accidental or via hacking.

  Sensitive data should be encrypted

  information should be backed up in case of data loss
• Using a database to store information allows users to easily access data so that i can be updated or removed
• Manipulation and processing allows for a visual representation of the overall trend of the data sets