Word

• Microsoft Office features


  • Geared towards saving and sharing files online
  • Accessed through OneDrive, an online storage space for documents and files
• Using OneDrive in Word

  1. Log into Word with Microsoft account

  2. Access documents and files even when away from computer
• Creating a new document in Word

  1. Go to backstage view

  2. Choose New

  3. Click Blank Document thumbnail

  4. Start from scratch
• Templates in Word


  • Come with own design and sometimes placeholders for content
  • Make it easy to create professional-looking documents without much time and effort
• Accessing templates in Word

  1. Go to backstage view

  2. Browse or search for templates

  3. Click to view preview

  4. Click Create
• Opening an existing document in Word

  1. Go to backstage view

  2. Click Open

  3. Look for document in Recent Documents

  4. Pin frequently used documents

  5. Access files from OneDrive or This PC

  6. Click Open
• Now you know how to create and open documents in Word
• OneDrive


  An online storage space for your documents and files that lets you access them even when you're away from your computer
• Saving a document in Word

  1. Click the save icon on the quick access toolbar

  2. If new document, go to backstage view and choose where to save

  3. Browse to choose location, enter file name, click Save
• Save As


  Allows you to save a different version, in a different location, or with a different file name
• Changing default save location in Word

  1. Click Options in backstage view

  2. Select Save in left pane

  3. Check "Save to computer by default"

  4. Click OK
• Auto Recovery


  Automatically saves a backup copy of your document in case of a crash or if you forget to save
• Word Auto Saves a backup copy every 10 minutes
• Exporting a document in Word

  1. Click Export in backstage view

  2. Choose file type, e.g. PDF to share with someone who doesn't have Word
• Sharing a document in Word


  1. Click Share button in top right

  2. Upload document to OneDrive

  3. Email invitation for others to view/edit

  4. Get shareable link
• AutoSave


  Automatically saves your document when you make changes, if you have Office 365 and your document is stored in OneDrive
• You can disable AutoSave by clicking the button in the top left corner
• Adding a first line indent

  1. Place the insertion point at the beginning of a paragraph

  2. Press the Tab key
• First Line Indent marker

  • Moves the first line of a paragraph forward 1/2 inch
• Hanging Indent marker


  • Moves all lines except the first line
• Left Indent marker


  • Moves all lines at the same
• Right Indent marker


  • Makes the paragraph narrower
• Applying a first line indent of 1/4 inch

  1. Select all paragraphs

  2. Drag the First Line Indent marker
• Indents are a good way to keep things lined up in a document
• Aligning text using tabs


  1. Place the insertion point before the text

  2. Press the Tab key
• Tabs show up as little arrows when the Show/Hide command is used
• Setting tab stops


  1. Click the tab selector to cycle through the types

  2. Select the Right Tab

  3. Click on the bottom edge of the Ruler where you'd like the tab stop to be
• Aligning dates using tab stops

  1. Add one tab before each year

  2. Move existing tab stops to the left or right to allow enough space
• Having everything lined up gives the document a neater, more professional appearance
• Line spacing


  The space between each line of text
• Changing line spacing


  1. Select text

  2. Go to Paragraph group

  3. Click Line and Paragraph Spacing command
• Default line spacing


  • 1.08
• Changing line spacing to 1.0


  Lines will be a little closer together
• Changing line spacing to 2.0

  Lines will be double-spaced
• Accessing Line Spacing Options

  Change line-spacing mode and amount
• Line-spacing mode


  Multiple - can type in number of lines of spacing

  Exactly - can set spacing in points
• Default line spacing is 1.08
• Changing line spacing to 1.25


  Spreads the lines out a little bit
• Paragraph spacing


  Extra space between each paragraph
• Removing or changing paragraph spacing

  1. Select text

  2. Click Line and Paragraph Spacing command

  3. Use Add Space Before Paragraph and Remove Space After Paragraph options