Powerpoint

• PowerPoint


  An easy-to-use program that lets you design your own presentations
• Things you can use PowerPoint for

  • Slide shows
  • Presentations for work
  • Multimedia projects
  • Just about anything else you can imagine
• Opening PowerPoint


  1. Taken to the start screen first

  2. Can access recent presentations

  3. Can create something new - from scratch or from built-in themes
• PowerPoint interface


  • Ribbon (collection of tools and features at the top of the screen)
  • Tabs like Design, Insert, Home
  • Commands organised into groups
  • Font group has options like bold, italics, font color, size
  • Some groups have an arrow to view more commands
  • Can hide or minimise the ribbon
  • Microsoft account access in top right
  • Tell me feature to quickly find tools and commands
  • Quick access toolbar for frequently used commands
• Navigating the presentation


  1. Slide pane on left to navigate between slides

  2. Center pane to create and edit presentation

  3. Rulers at top and left to adjust and align objects

  4. Can turn on gridlines and guides

  5. Zoom control and slide view options in bottom right
• Backstage view


  • Accessed by clicking the File tab
  • Provides access to commands like New, Open, Save, Print
• Now you're comfortable with the PowerPoint interface, you're ready to start your first presentation
• Microsoft PowerPoint


  A Microsoft Office tool that allows you to create powerful presentations by combining text, audio, graphics, and any other multimedia objects
• PowerPoint interface


  • Ribbon with tabs
  • Quick access toolbar
• Tabs


  Logical groupings of different items in the PowerPoint interface
• Slides


  The active display area for the presentation
• Slides outline


  Area on the left to arrange, move, copy, and duplicate slides
• Creating slides

  1. Go to Home tab

  2. Click on New Slide

  3. Select slide template
• Text boxes


  Elements used to add text to slides
• Outlining the presentation


  1. Create a new slide with Title and Content

  2. Provide an overview of what will be covered
• Creating slides for the outline

  1. Go to New Slide

  2. Select appropriate slide template for each outline item
• Slide themes


  Styles applied to slides to make them more visually appealing
• Transitions


  Special effects applied to the slide when it enters or exits the screen
• Animations


  Special effects applied to the content on the slide, not the slide itself
• Slide show


  The feature to display the presentation
• Headers and footers


  Elements added to the top and bottom of slides
• Slide Master


  A feature to set the overall design and layout of slides
• This video provides an introduction to creating slides, setting styles, inserting objects, using transitions and animations, and exploring other PowerPoint features
• Features in Microsoft Office, including PowerPoint

  • Geared toward saving and sharing files online
  • Accessed through OneDrive, an online storage space for documents and files
• Using OneDrive in PowerPoint

  Log into PowerPoint with Microsoft account
• Creating a new presentation in PowerPoint

  1. Go to Backstage view

  2. Choose New

  3. Select Blank presentation or built-in theme

  4. Use a template
• Templates

  Come with their own design and color scheme, and can include tips or placeholders to help develop slides
• Opening an existing presentation in PowerPoint

  1. Go to Backstage view

  2. Click Open

  3. Select from recent files, OneDrive, or This PC
• Pinning files


  Hover over file and click pushpin icon to pin it for easy access
• Opening a presentation created in an older version of PowerPoint

  1. File opens in Compatibility mode

  2. Convert file to current version in Backstage view
• Converting an older presentation can cause unexpected changes to slide layout, but gives access to current features and commands
• OneDrive


  An online storage space for your documents and files that lets you access them even when you're away from your computer
• Saving a presentation in PowerPoint

  1. Click the save icon on the quick access toolbar

  2. If new presentation, go to backstage view and choose where to save

  3. Browse to choose location, enter file name, click Save
• Save As


  Allows saving a different version in a different location or with a different file name
• Changing default save location in PowerPoint

  1. Click Options in backstage view

  2. Select Save in left pane

  3. Check "Save to computer by default"

  4. Click OK
• Auto Recovery


  Automatically saves a backup copy of your presentation if your computer crashes or you forget to save
• PowerPoint Auto Saves a backup copy every 10 minutes
• Exporting a presentation in PowerPoint

  1. Click Export in backstage view

  2. Choose file type, e.g. PDF or 97-2003 presentation
• Sharing a presentation in PowerPoint


  1. Click Share button

  2. Upload to OneDrive

  3. Email invitation or get shareable link
• AutoSave


  Automatically saves your file whenever you make a change, if your presentation is uploaded to OneDrive