M11: Business Writing

• Business Writing

  1. Job Application
  2. Resume'
  3. College Admission
  4. Business Letter
• The purpose of the résumé is to get an interview. The length of the résumé varies.Presenting your information in the following order may help you as this is generally accepted:

  1. Contact details 
  2. Opening statement/job objectives 
  3. List of key skills 
  4. List of technical skills 
  5. Personal attributes/career overview 
  6. Educational qualifications 
  7. Employment history 
  8. References
• Your credentials shape your résumé .

  1. Contact Details
  2. Opening Statement
  3. Key Skills and Strengths
  4. Technical/Software Skills
  5. Personal Attributes
  6. Educational Background
  7. Employment history
  8. References
  9. Testimonials
  10. Keywords
• Avoid putting these on your résumé!

  1. Personal information 
  2. Typos or factual errors 
  3. PDF version of résumé
  4. Images and graphics 
  5. Content in headers 
  6. Fancy formatting 
  7. Information in tables 
• A résumé is your weapon in the fight for your employment. This weapon needs to cite why you should be considered for the job, how you fit the criteria that the employer looks for, that you can accomplish the task with your experience, and that you have the professionalism to take the job.
• Parts of a College Admission Application Letter

  1. Introduction
  2. Body
  3. Conclusion
• Introduction

  •  Introduce yourself and state what you are applying for.
  • Give a catchy statement to keep your reader interested.
  • Express enthusiasm in studying in the school you are applying for.
• Body

  • List down academic achievements, extracurricular activities, community engagements with attached proof such as certificates.
  • Go into detail for each qualification by explaining them in multiple paragraphs.
  • Cite the benefits that the school shall obtain by admitting you
• Conclusion

  • Signify interest in looking forward to an interview.
  • Leave some details as to how you want to be contacted and updated.
  • State how you look forward for a favorable response.
  • Show gratitude by saying thank you.
• Content of an application letter

  • Emphasize other notable achievements not seen in the academic records
  • Specify your addressee
  • Put out your best foot by marketing your best qualities and how the school can benefit from them
  • Be straightforward
  • Highlight most significant accomplishments
  • Avoid using fancy words
  • State facts only and avoid exaggerating
  • Refrain from giving opinions about yourself
  • Imagine writing a script for an interview
  • Educate yourself on the school you are applying for
  • Focus on your strengths and avoid mentioning your weaknesses
• Tips in Preparing an Application Letter

  Language

  • Use active voice. 

  • Ensure good grammar, correct spelling, appropriate vocabulary, and usage. 

  • Be brief to sustain the attention of the reader
• Tips in Preparing an Application Letter

  Format and Mechanics 

  • Follow provided formats, if none you may opt for two pages of letter-sized papers with 1”-1.5” margins on all sides. 

  • Always remember to sign on top of your name. 

  • Use a letterhead with your name, address, and contact details. 

  • Use business letter formats such as full block, semi-block, or simplified. 

  • Fill the spaces of the page with the appropriate amount of text. 

  • Keep font sizes from 10 to 12.
• A job application letter or a cover letter is used when you intend to work in a particular company or organization. This is always submitted together with a résumé . Although it is not required, corporate experts say that employers tend to read résumé s with cover letters.
• Parts of a Cover Letter

  1. Introduction
  2. Body
  3. Conclusion
• Introduction

  • Introduce yourself and state your intent to the employer. • Mention how you got the information that they were hiring. • Say something interesting about yourself to entice your reader. • Express enthusiasm to work in the company.
• Body

  • Cite previous jobs, educational attainment, trainings and personal attributes. • Organize your content into different paragraphs. • Let the employer know how they will benefit if they hire you. • State your strongest quality in the last part. 
• Conclusion

  • Signify your intent of looking forward to an interview. • Share your contact details. • State how you look forward for a favorable response. • Show gratitude by saying thank you.
• Parts of a Business Letter

  1. Heading
  2. Date
  3. Reference
  4. Inside Address
  5. Subject
  6. Salutation
  7. Body of the Letter: Opening, Main Part, Concluding PArt
  8. Complimentary Close
  9. Signature
  10. Enclosures
  11. Copy Circulation
  12. Post Script
• Types of Business Letters

  1. Business Inquiry LEtter
  2. Quotation Letter
  3. Order Letter
  4. Complaint Letter
  5. Recovery Letter