Chapter 6

• Accounting record


  : The documents, journals, and ledgers used in transaction cycles.
• Alphabetic code


  : Assigned sequentially in block and group coding techniques.
• Alphanumeric code


  : Alphabetic codes or alphabetic characters embedded within numeric codes
• Archive file


  : Records of past transactions that are retained for future reference.
• Audit trail

  : Accounting records that trace transactions from their source documents
• Batch


  : Similar transactions that are accumulated over time
• Block code


  : Represents whole classes of items by restricting each class to a specific range within the coding scheme.
• Batch system


  :. Assemble transactions into groups for processing.
• Budget master file


  : Basis for responsibility accounting, budgeted amounts for revenues
• Cardinality


  : It is the degree of association between two entities.
• Chart of accounts


  : The basis for the general ledger and is thus critical to a firm’s financial.
• Conversion cycle


  : The production system and the cost accounting system.
• Data model:


  (1) The blueprint for ultimately creating the physical database. (2) System designers identify entities and prepare blueprint
• Entity relationship (ER) diagram


  : (1) is the graphical re[1]presentation used to depict the model.
• Extensible business reporting language (XBRL)


  : Business reporting and information exchange, facilitate the publication
• Expenditure cycle


  : A flow of cash from the organization to the various providers of these resources.
• Extensible markup language (XML)


  : Capable of storing data in relational form are mapped to data values.
• General ledger change report


  : The effects of journal voucher postings to the general ledger accounts.
• General ledger history file


  Provides historical financial data for comparative financial reports
• General ledger master file


  Record in the GL master that is either a separate GL account
• Group code


  Represent complex items or events involving two or more pieces of related data
• Journal


  Record of a chronological entry
• Journal voucher file


  Processed in the current period file provides a record of all general ledger transactions
• Journal voucher history file


  Information supports management's stewardship responsibility
• Journal voucher listing


  Provides relevant details about each journal voucher
• Ledger


  It is a book of accounts that reflects the financial effects of the firm's transactions
• Master file


  General ledger and subsidiary ledgers contains account data are updated from transactions
• Mnemonic code


  Alphabetic characters in the form of acronyms and other combinations that convey meaning
• Product document


  Transaction processing rather than the triggering mechanism for the process
• Program flowchart


  Analyses relationship between computer programs, the files they use
• Real-time system


  Process transactions individually at the moment the event occurs
• Record layout diagram


  Internal structure of the records that constitute a file or database
• Reference file

  Stores data that are used as standards for processing transactions
• Register


  Electronic or a hard copy record of special journals information, listing data such as total gross pay
• Responsibility center file


  The revenues, expenditures, and other resource utilization data for input in the preparation of responsibility reports
• Revenue cycle


  Transactions also have a physical and a financial component involves processing cash sales, credit sales, and the receipt of cash following a credit sale
• Sequential code


  Represents items in some numeric sequential codes
• Source document


  Documents created at the beginning of the transaction
• System flowchart


  The physical relationships among key elements of a system include organizational departments
• Transaction file


  Records used to change or update data in a master file