Day 2 summarization

• Project Life Cycle


  A set of activities required to achieve a project goal or objective
• Projects differ in size and difficulty, but all projects, whether large or small, follow a life cycle
• Initiation Phase


  1. Identify the goals or needs of the project

  2. Document applicable responses in the business case

  3. Identify recommended workable solutions

  
• Business Case


  A document that includes a detailed description of the opportunity or problem, a list of different solutions, an analysis of how the new project will benefit the business, main project requirements, and a summarized plan for implementation
• Project Charter


  A document that provides a preliminary portrayal of roles and responsibilities, outlines project goals, identifies key stakeholders and defines project manager competence
• Deliverables


  The tangible or intangible outputs or outcomes that are produced by a project, including interim deliverables and final deliverables
• Planning Phase


  1. Establish requirements of the business

  2. Establish cost, schedule, list of deliverables and delivery dates

  3. Establish plans for resources

  4. Acquire management approval
• Processes of Project Planning

  • Planning scope
  • Work breakdown structure preparation
  • Development of project schedule
  • Resource planning
  • Budget planning
  • Procurement planning
  • Risk management
  • Quality planning
  • Communication planning

  
• Execution Phase


  1. Task management

  2. Resource management

  3. Time management

  4. Communication

  5. Quality control
• Closing Phase


  1. Release final deliverables to the customer

  2. Hand over project documentation to the business

  3. Terminate supplier contracts

  4. Release project resources

  5. Communicate the closing of the project

  6. Take note of lessons learned
• Monitoring and Controlling


  1. Track the project's performance

  2. Measure progress against the project plan

  3. Identify and mitigate potential risks
• Project Life Cycle Challenges

  • Unclear objectives
  • Inadequate planning
  • Lack of communication
  • Resource constraints
  • Unexpected risks
• Maghilda Construction Company won a contract to design, construct and commission the first copper mine in the North-West Province of South Africa
• Initiation Phase (Case Study)

  1. Define and find a project leadership team with the knowledge base, skillset and practical experience

  2. Set up three offices to operate from
• Planning Phase (Case Study)

  1. Create an integrated project plan

  2. Develop a detailed budget

  3. Build on the conceptual design and develop detailed drawings

  4. Use the drawings to begin ordering equipment and materials, develop labour projections, refine the construction schedule and set up the construction site

  
• Execution Phase (Case Study)

  1. Deliver equipment and materials to the work site

  2. Hire and train labour

  3. Build and establish a construction site

  4. Accomplish all construction activities
• Closing Phase (Case Study)

  1. Turn over the newly constructed plant to the operations team

  2. Complete remaining construction items

  3. Close and archive project documents

  4. Reconcile accounting books and write final reports