Procedures should cover...

• File locations


  Information should be given on where files should be stored, e.g. on the server, in which location and whether an external storage device is required.
• File names


  Files should be stored in named folders with appropriate file names that will make it easy to find files.
• Routine maintenance


  Information should be provided to staff about deleting unnecessary files as storage may need to be freed up on the server.
• Back-up procedures


  Back-up copies should be made on a regular basis and staff should know the procedure for this. Some servers may automatically back up data on a regular basis.