office System & Mngmnt in Gov

• Commitments in the mission

  • Provide democratized access to educational opportunities for the holistic development of individuals with global perspective
  • Offer industry-oriented curricula that produce highly-skilled professionals with managerial and technical capabilities and a strong sense of public service for nation building
  • Embed a culture of research and innovation
  • Continuously develop faculty and employees with the highest level of professionalism
  • Engage public and private institutions and other stakeholders for the attainment of social development goal
  • Establish a strong presence and impact in the international academic community
• Shared Values and Principles

  • Democracy
  • Integrity and Accountability
  • Nationalism
  • Spirituality
  • Passion for Learning and Innovation
  • Inclusivity
  • Respect for Human Rights and the Environment
  • Excellence
• Ten Pillars


  • Dynamic, Transformational, and Responsible Leadership
  • Responsive and Innovative Curricula and Instructions
  • Enabling and Productive Learning Environment
  • Holistic Student Development and Engagement
  • Empowered Faculty Members and Employees
  • Vigorous Research Production and Utilization
  • Global Academic Standards and Excellence
  • Synergistic, Productive, Strategic Network and Partnerships
  • Active and Sustained Stakeholders' Engagement
  • Sustainable Social Development Programs and Projects
• Institutional Learning Outcomes


  • Creative and Critical Thinking
  • Effective Communication
  • Strong Service Orientation
  • Community Engagement
  • Adeptness in the Responsible Use of Technology
  • Passion to Lifelong Learning
  • High Level of Leadership and Organizational Skills
  • Sense of Personal and Professional Ethics
  • Sense of National and Global Responsiveness
• Program Learning Outcomes


  • Evaluate public service issues in terms of effectiveness, efficiency, equity and economy
  • Understand and listen critically to diverse perspectives to address public service issues
  • Clearly explain to stakeholders key public issues both orally and in writing and detail their impact on the public at large
  • Identify strategies for improving public service delivery including improved transparency, accountability, and civic participation
  • Effectively work with internal and external stakeholders in addressing public service problems
  • Develop and adapt policies and programs regulating the use of digital technology in addressing public needs
  • Integrate continuing education to enhance organizational capacity of public organizations
  • Apply leadership theories and techniques in managing and governing public organizations
  • Incorporate professional code of ethics in public service decision-making to enhance integrity of public services
  • Characterize models and patterns of engagement between public and private organizations in planning and delivering public services
• Course Learning Outcomes

  • Display mastery of the Philippine government management system
  • Utilize different management tools, techniques, approaches and practices
  • Demonstrate ability to ensure efficient, economical and effective supply and records management
  • Design a structural framework for efficient government operations
  • Develop a program strategy for government organization using the consultative approach
• Office System


  Planning of an office work systematically to achieve the main and subsidiary objectives of an organization within minimum efforts and costs
• Definition of Office System

  An orderly arrangement of whole activities of an office and framing of procedures to be followed for the effective and economic performance of work
• Need or Importance of Systems and Procedures

  • Improve Operating Efficiency
  • Maintain Uniform Procedure
  • Optimum Utilization of Resources
  • Reduce office Expenses
  • Minimize the Operating Expenses
  • Fixation of Responsibility
  • Facilitating the introduction of new checks
  • Achieving Organization Goals
  • Simplify the training
  • Errors Reduced
  • Smooth Running of an Office
  • Prevention of Fraud
  • Better Coordination
• Principles of an Office System

  • To avoid any interruption in the smooth running of office work
  • To avoid duplication of work and records
  • To avoid unnecessary movement of persons
  • To avoid unnecessary writing
  • To avoid using unnecessary forms
  • To prepare the best use of specialization
  • To adopt labor-saving machines
  • To minimize the writing work of the staff
  • To apply the principle of management by exception
  • To have simple, economic, efficient and practicable system and procedure
  • To avoid unnecessary checking or verification
  • To use simple forms to be filled in
  • To avoid use of machines for personal gains
  • To increase the efficiency of the office work
  • To achieve goals at the minimum cost
• Office Management


  Coordinating office activities and helping to maintain employee satisfaction. Involves planning, design, implementation of work in an organization and its offices to create a focused work environment, and guide and coordinate the activities of office personnel to achieve business goals.
• Types of Office Management Jobs

  • Corporate Office Management
  • Medical Office Management
  • Legal Office Management
• Corporate office management jobs


  • Manager at each branch
  • District manager (oversees all other branch managers, travels between branch locations)
  • Plans new organizational approaches for human resources and marketing campaigns
• Medical office management


  • Detailed knowledge of anatomy and lab procedures
  • Knowledge of health care laws
  • Work in doctor's offices, supervise medical assistants
  • Ensure patient confidentiality and proper disposal of medical waste
• Legal office management jobs

  • Require practical law experience
  • Extensive understanding of law procedures
  • Oversee legal administrative assistants, payroll management, and human resources department
• Virtual office management


  • Work part-time for several smaller companies
  • Attractive option for steadily growing small businesses that don't require an on-site office manager
• Office management functions


  • Planning
  • Organizing resources
  • Staffing
  • Communication
  • Working with IT
  • Motivation
• Planning


  Creating a structure of the responsibilities required to achieve the objectives of the company
• Organizing resources


  Includes materials, personnel, and financial backing. Task delegation to keep resources moving toward planned goals
• Staffing


  Recruitment, compensation, promotion, and retirement of subordinate managers
• Communication


  Effectively dictating the needs of the company to employees and articulating the needs of the company
• Working with IT


  Using technology for own role and managing software/technology for employees. Ensuring meeting rooms and video conferencing technology are running smoothly
• Motivation


  Satisfying employees' needs while being competitive, productive, and comprehensive to improve employee performance
• Office systems


  Network of routines designed and integrated to carry out office work
• Procedure


  Planned sequence of operations for handling recurring business transactions uniformly and consistently
• Some organizations have a written record of systems and procedures in book or loose-leaf form
• System


  Interrelated procedures necessary to achieve a well-defined goal
• Procedure


  Related methods necessary to complete a work process
• Method


  Specific clerical or mechanical operations or activities
• Principles of office systems

  • Good flow of work without bottlenecks
  • Avoid unnecessary duplication of work and records
  • Minimize movement of staff
  • Avoid unnecessary writing
  • Make best use of specialization
  • Minimize paperwork
  • Use management by exception
  • Avoid unnecessary checking
  • Make best use of machines
  • Keep the system simple and easy to understand
• Benefits of systems and procedures

  • Eliminate errors in office work
  • Achieve uniformity and avoid duplication
  • Help in training office personnel
  • Fix responsibility for each employee
  • Eliminate unnecessary operations
  • Allow office personnel to work independently
  • Ensure better control of work and eliminate fraud
  • Increase work efficiency and reduce cost
  • Improve coordination
• Limitations of systems and procedures

  • Efficiency depends on proper planning
  • Strict adherence makes the system inflexible
  • May not be useful when changes occur
  • Cost-benefit analysis is required
• Office management system


  Software that maintains a library for all office-related documents and helps in paperless and convenient office management
• Features of office management system


  • Client management
  • Employee management
  • Invoice management
  • Recruitment management
  • Dashboard

  
• Benefits of office management system

  • Frees up physical storage space
  • Flexible cloud-based storage
  • Maintains detailed records without space constraints
• Office Management System


  Software that manages the hiring process, including applications, shortlisted candidates, and the selected candidates. It also regulates emails and communication between the company and the candidates.
• Dashboard


  • User-friendly interface with all the functions present on a single platform, providing a convenient and smooth user experience
• Flexibility


  • Can be accessed over different system interfaces and devices, allowing employees and company heads to access documents and data even outside the office premises
• Maintaining data and keeping a track of all essential documents manually can be a tiring job
• Juntrax Solutions is a renowned name in the market, known for its premium quality software – Juntrax which comes with top-notch features and a wide range of tools