Before a Meeting

• Book the venue/accommodation for the meeting


  This will be determined by the type of meeting and whether it is to be held internally (on business premises) or externally (e.g. hotel/conference centre).
• Open files/folders


  Open a file/folder for the meeting into which can be placed papers or notes or items in connection with the meeting.
• Draft a notice of meeting and agenda


  Draft a notice of meeting and agenda and present it to the Chairperson for approval.
• Prepare the chairperson's agenda.