During a Meeting

• Read any relevant documents


  Read the minutes of the previous meeting, letters of apology and any other correspondence.
• Ensure chairperson signs required documents


  Ensure that the chairperson signs the previous minutes and signs any alterations.
• Assist chairperson


  Assist the chairperson throughout the meeting with files, papers, agenda etc.
• Take notes


  Take notes summarising all the proceedings at the meetings so that the minutes can be drafted after the meeting.
• Note of action


  Make a separate note of any action to be taken by admin assistant and/or the chairperson.
• Attendance


  Check that all those present have signed the attendance register.