Office Correspondence

• Office Correspondence


  -Also known as BUSINESS CORRESPONDENCE

  -Written interchange of internal communication (w/n company) and external communication (company t
• BUSINESS LETTER

  Traditional way of communicating information from one company to another or used in external correspondence.
• BUSINESS MEMORANDUM (MEMO)

  Written communication strictly between the company’s offices or used in internal correspondence
• HEADING

  TO: (Identify the recipient/s)

  FROM: (Your name)

  DATE: (Complete and current date)

  SUBJECT: (What the memo is about)
• BODY


  Presented in single-spaced paragraphs with a line skipped between each paragraph.

  1. Purpose Statement
  2. Explanation
• SPECIAL NOTATIONS


  At the bottom of the memo that are used to indicate specific things to the reader.
• Enclosure


  Something included with the memo
• Attachment


  Supporting document attached by a paper clip, staple, etc.
• Notation cc


  Carbon copies or courtesy copies
• BUSINESS E-MAIL


  Office correspondence that can be internal or external. No format, but maintain professional tone