formatted letter

• Document


  A written, printed, or digital file that serves as a formal record and offers information or proof
• Creating and Opening Documents

  1. Click the File Tab

  2. Search and click your desired template

  3. Click "create"
• Opening an Existing Document

  1. Click the "open"

  2. Select " this PC" then open browse or select "OneDrive"

  3. Look where did you save the file, select the file, then click "open"
• Moving Text


  1. Select the text you want to move

  2. Click and drag the text then release the mouse
• Cutting Text


  1. Select the text you want to cut

  2. Click the cut command or Ctrl + X
• Copying and Pasting Text


  1. Select the text you want to copy

  2. Click the copy command or Ctrl+C

  3. Place the insertion point to where you want to put the text then click the paste command or Ctrl+V
• Adding and Removing Text

  1. Place the insertion point where you want to add text

  2. Select the text you want to delete

  3. Press the backspace or delete key
• Ideal Font Size for Document

  • 16 for headings
  • 14 for subheadings
  • 12 for normal texts
• Popular Font Styles


  Times New Roman, Arial, and Calibri
• Changing Background and Text Color


  1. Changing the background color

  2. Changing the text color
• Changing Text Alignment


  1. Select the text you want to change the alignment

  2. Click the alignment you will use
• Setting Tabs and Indents


  1. Using tab key to set tabs and indents

  2. Using horizontal ruler to set tab and indents
• Indent Markers


  • First-line indent marker
  • Hanging indent marker
  • Left indent marker
• Using Line and Paragraph Spacing


  1. Select the text, and click the "more paragraph options"

  2. Choose the line spacing, and click "OK"
• Adding and Modifying Bullets and Numbered Lists


  1. Adding bullets in a document

  2. Numbering lists in a document
• Modifying Page Orientation, Margins and Size

  1. Page orientation

  2. Page margin

  3. Page size
• Saving and Sharing Documents

  1. Look for the save command, go to save as, and click browse

  2. Enter file name and click "save"

  3. Look for the save command, and go to share

  4. A send link will appear
• Amazing MS Word Features

  • Focus for distraction-free writing
  • Dictation for speech to text
• File


  A collection of data and information saved with a name
• Folder


  A virtual container used to store files and sub folders
• Sub-folder


  A folder stored or located inside a folder
• Directory


  Allows easy ordering and manipulation of files
• File Management System


  A kind of software used in computer systems to manage data files, intended to handle individual or group files such as unique office papers and records and has restricted functionality
• Document


  A written, printed, or digital file that serves as a formal record and offers information or proof
• Creating and Opening Documents

  1. Click the File Tab

  2. Search and click your desired template

  3. Click "create"
• How to open an existing document

  1. Click the "open"

  2. Select " this PC" then browse or select "OneDrive"

  3. Look where did you save the file, select the file, then click "open"
• How to move text

  1. Select the text you want to move

  2. Click and drag the text then release the mouse
• How to cut text

  1. Select the text you want to cut

  2. Click the cut command or Ctrl + X
• How to copy and paste text

  1. Select the text you want to copy

  2. Click the copy command or Ctrl+C

  3. Place the insertion point to where you want to put the text then click the paste command or Ctrl+V
• How to add and remove text

  1. Place the insertion point where you want to add text

  2. Select the text you want to delete

  3. Press the backspace or delete key
• Ideal font size for document

  • 16 for headings
  • 14 for subheadings
  • 12 for normal texts
• Popular font styles


  Times New Roman, Arial, and Calibri
• How to change background and text color

  1. Changing the background color

  2. Changing the text color
• How to change text alignment

  1. Select the text you want to change the alignment

  2. Click the alignment you will use
• How to set tabs and indents

  1. Using tab key to set tabs and indents

  2. Using horizontal ruler to set tab and indents

  3. First-line indent marker

  4. Hanging indent marker

  5. Left indent marker
• How to use line and paragraph spacing

  1. Select the text, and click the "more paragraph options"

  2. Choose the line spacing, and click "ok"
• How to add and modify bullets and numbered lists

  1. Adding bullets in a document

  2. Numbering lists in a document
• How to modify page orientation, margins and size


  1. Page orientation

  2. Page margin

  3. Page size
• How to save and share documents

  1. Look for the save command, go to save as, and click browse

  2. Enter file name and click "save"

  3. Look for the save command, and go to share

  4. A send link will appear
• File


  A collection of data and information saved with a name