HIS Lesson 6

• Health Care Administration


  managed manually, starting from patient registration to consultation
• Time Consuming

  Risk of having duplicate records

  Improper Storage of these documents

  High Cost of maintaining proper stprage

  Disadvantages of Creating Documents
• Do not have real-time data

  Delays in the receipt of data post

  Accurate and real time records of equipment and drugs could not be obtained in a timely manner

  Disadvantages of Hospitals using traditional manual Process
• Problems in accountability

  Monitoring of expiry dates, stocks, and auto indenting

  Result of not obtaining accurate and real time records of equipment and drugs in a timely manner
• Lack of standards in filing names and codes in the institution


  Why do inventory of medicine and equipment considered a tedious task?
• Health Management Information System (HMIS)


  According to WHO (2004), it is specially designed to assist in the management and planning of health programs, as opposed to delivery of health care
• health


  component of HMIS refers to clinical studies to understand medical terminologies, clinical procedures, and database processes
• management


  refers to the principles that help administer the health care enterprise
• information system

  refers to the ability to analyze and implement applications for efficient and effective transfer of patient information
• HMIS


  one of the six building blocks essential for health system strengthening
• HMIS


  data collection system specifically designed to support planning, management, and decision-making in health facilities and organization
• HMIS


  set of integrated components and procedures organized with the objective of generating information that will improve health care management decisions at all levels of the health system
• HMIS

  routine monitoring system that evaluates the process with the intention of providing warning signals through the use of indicators
• HMIS

  At the health unit level, it is used by the health unit in-charge and the Health Unit Management Committee to plan and coordinate health care services in their catchment area
• Relevant, Functional, Integrated, Collected


  Concepts that are the framework in developing HMIS; Characteristics of Information Collected:
• Relevant


  information collected is ____________ to the policies and goals of the health care institution, and to the responsibilities of the health professionals at the level of collection
• Functional


  information collected is ____________ as it is to be used immediately for management and should not wait for feedback from higher levels
• integrated


  information collected is ____________ for there is one set of forms and no duplication of reporting
• collected


  information is ____________ on a routine basis from every health unit
• provide quality info to support decision making at all levels of the HCS

  major role of HMIS
• Health Inforrmation


  aims to aid in the setting of performance targets at all levels of health service delivery and to assist in assessing performance at all levels of the health sector
• complete, consistent, clear, simple, cost-effective, accessible, confidential


  characteristics of HMIS
• complete


  __________ with all information but avoiding duplication
• consistent


  _________ in assigning definitions to similar information from various sources
• simple


  _______ to use
• clear


  _______ as to what is measured by the elements
• access


  eligible users have this and should be able to use the system with ease
• confidentiality


  __________ of all patient information and data privacy should always be a top priority
• cost effectiveness


  the system must prove its _________ through its operations while providing all the benefits
• info from HMIS


  can be used in planning, epidemic prediction and detection, designing interventions, monitoring, and resource allocation
• Data Input

  Data Management

  Data Output


  three fundamental information-processing phases
• Data input


  includes data acquisition and data verification
• data acquisition


  generation and collection of data through the input of standard coded formats to assist in the faster mechanical reading and capturing of data
• Data verification


  involves data authentication and validation
• Data verification


  the authority, validity and reliability of the data sources help ensure quality of gathered data
• Data Management


  includes data storage, data classification, data update, and data computation
• processing phase


  other term for data management
• data storage


  includes preservation and archiving of data
• data organization


  other term for data classification
• data classification


  sets the efficiency of the system