Writing Prof Correspondence

• Resume


  A tool that summarizes your skills, educational background, experiences and other qualifications

  
• Curriculum vitae


  A more detailed type of résumé
• Resume


  • Brief document that summarizes your education, employment history, and experiences that are relevant to your qualifications for a particular job
  • Purpose is to get an interview
• Contact information


  • Include your name, address, contact number and email address
  • Refrain from juvenile email addresses
• Summary of qualifications

  • Use when you have at least 5 years of professional experience
  • 1-4 strong sentences highlighting your experiences and accomplishments
  • Written in third person and active voice
• Objective statement


  • Optional part of résumé
  • Includes job title, function, industry and what you can offer the company
  • Appropriate for recent graduates

  
• Education


  • Start with most recent educational attainment
  • Include name and location of school, degree/diploma, and graduation year
• Your résumé must be user-centered and persuasive
• Don't include marital status, height, weight, religion, name of parents and color of eyes and hair as they are not relevant to your credentials
• Increase the font size of your name and write it in bold face for emphasis
• Summary of Qualifications

  • Use this when you have at least five years of professional experience
  • It should consist of one to four strong sentences that will highlight your experiences and accomplishments
  • It should be written in the third person and in active voice
• Objective Statement


  • An optional part of the resumé that includes job title, function, industry and what you can offer in the company
  • Objective statement is appropriate for recent graduates

  
• Education


  • Start with the most recent educational attainment
  • Include the name and address of the school, years attended or year of graduation, degree and specialization
  • Omit high school educational background after a year of graduating from college
  • Include your GPA if it is at least 3.0 of 4.0 (2.0 of 1.0 in other schools)
  • List academic honors, scholarships, and extracurricular activities
• Employment History


  • Never put anything that is not a hundred percent true
  • Begin with the most recent experience
  • Each job mentioned must include the name and the address of the employer, the inclusive dates (month and year), and brief job description
  • Do not use many adjectives and superlatives, as well as jargon
  • If your job responsibilities are similar in more than one job, put the details in the most recent one
  • Do not state your past and present salary
  • Do not clutter your text. Use generous spacing and bullet lists
  • Use present tense active verbs for current jobs and past tense active verbs for past jobs
• Skills


  • Show your skills through past events
  • Be clear with your strengths and communicate them well
  • Include transferable skills such as managerial, professional, personal, and entrepreneurial qualities
• Training


  • Include only trainings that have a bearing on the job position you are applying for
  • Include the title of the training, organizer, date, and venue
  • Start with the most recent training
• Organizations


  • Include professional and civic affiliations
  • Include the name of the organization, your position and inclusive dates
  • Start with the most recent affiliation
• Professional Licensure and Certifications


  • Include the name of certification, rating (optional for low ratings), date issued and place of issuance
• Honors and Awards


  • List your recognized achievements
  • Never list achievements that have nothing to do with work
  • Include the title of the award or honor, inclusive date, sponsor and award-giving organization
• References and Signature


  • Preferably, the list of references should not be included in the resumé. Simply state "References available upon request."
  • If you decide to put them, do not exceed to three references. Include their name, position, company, and contact details
  • You do not have to sign your resumé
• Functions of a Resumé

  • It informs the employer of the skills that you can bring to the company
  • It shows how qualified you are for the job
  • It functions as a persuasive document which allows you to proceed to next stage of the recruitment process, the interview
• Reverse Chronological Resumé


  • Listed in reverse chronological order, which includes company and job title, dates of employment, responsibilities, and accomplishments
  • Commonly favored by employers, as it is very straightforward
  • Best for applicants with steady career progression, in business, in government, and whose employer is a respected name
• Functional Resumé


  • Consolidate skills and responsibilities by describing them in a general way under headings that represent different areas of expertise instead of job titles
  • Best for job-hoppers, career changers, new graduates, or people with minimal work experience
• E-RESUMÉ


  They have the same content and format but is a soft copy which can be viewed on screen,

  stored in a hard drive, sent over the Internet, searched for

  keywords, and manipulated into other types of

  documents.