1.Common_IT Tools

• MS Office

  Word, Excel, Power Point
• E Office

  Configuration, Usage and Report
• IT Tools
• Microsoft Word


  A word processing software. You can use it to type letters, reports, and other documents

  
• This class introduces users to Microsoft Word 2016
• Experienced users may benefit from this tutorial, as 2016 is different from previous versions
• Opening Word 2016

  1. Double-click on the Word 2016 icon on the desktop

  2. In Windows 10: Open the Start Menu, click All Apps, choose Microsoft Office, click Word 2016

  3. In Windows 7: Click the Start Menu, click All Programs, choose Microsoft Office, click Word 2016
• Backstage

  Where you manage, save, and open your files. You can also print, select templates, and complete other useful tasks
• Info page in Backstage

  • Displays your file's name, size, authors, and when the last AutoSave occurred
  • AutoSaves are Office's safety net - your computer will automatically save your file as a temporary file periodically

  
• Options in Backstage

  • New
  • Open
  • Save
  • Save As
  • Save as Adobe PDF
  • Print
  • Share
  • Export
  • Account
  • Options
• Creating New Documents

  1. Open Word 2016

  2. Start typing text
• Save As

  1. Select This Computer

  2. Click Browse

  3. In Save As dialog box: Enter file name, select file location, choose file type

  
• Word can handle filenames of up to 255 characters, including uppercase and lowercase letters, numbers, and spaces, but not certain symbols
• Opening Existing Documents


  1. Choose Open from the Backstage

  2. If file is on OneDrive, select OneDrive

  3. If file is not listed, choose Browse to open the Open dialog box

  
• Open dialog box


  Use to search for and open files

  
• Print Preview


  Click File tab, click Print
• Printing


  1. Click File tab, click Print

  2. Adjust print settings like number of copies, printer selection, print range
• Quick Access Toolbar


  List of most used commands, including Save, Undo, Redo
• Search/Help

  Search box to find specific commands
• Title Bar


  Displays the title of the document you are working on
• Ribbon


  Contains tabs with related command groups, including Home, Insert, Design, Page Layout, References, Mailings, Review, View
• Tabs in the ribbon

  • Home
  • Insert
  • Design
  • Page Layout
  • References
  • Mailings
  • Review
  • View
• Home tab


  Contains the most commonly used commands in word, including commands to change how the text looks and is displayed on the page, and the Cut, Copy, and Paste commands
• Insert tab


  Contains commands that allow you to insert various objects such as pictures, tables, and shapes into the document
• Design tab


  You can change the way the document looks and add visual features
• Page Layout tab

  You can change the position of the text on the page and the document formatting
• References tab

  You can manage your sources and citations, and add a table of contents and footnotes
• Mailings tab

  Lets you set up and use the Mail Merge feature of Microsoft Word
• Review tab

  Allows you to use spell and grammar check, insert comments, track changes that you have made to the document, and use a thesaurus
• View tab


  You can change how the Word window looks
• Changing how the Word window looks will not affect how the document looks when printed, just how it looks when you view it on the computer
• Command group

  Where similar commands are stored together in the ribbon
• To locate a command

  Click on a tab and open that ribbon
• Command groups in the Insert tab

  • Table
  • WordArt
  • Header
  • Picture
• Dialog box launcher button


  Indicates that a command group has additional options not shown
• How to launch a dialog box

  Click the small arrow found in the lower-right corner of the command group
• Paragraph dialog box


  Lets you adjust the line spacing and alignment of the document
• Word 2016 is automatically set to space multiple lines in between paragraphs
• Text area


  Large area for your work, with the cursor marking the insertion point
• Ruler


  Used to efficiently adjust page margins and paragraph indents