2c2.Common_CPPP

• 1. PROCUREMENT UNDER CENTRAL PUBLIC PROCUREMENT PORTAL (https://eprocure.gov.in)
• Office memorandums dated 30th March, 2012, 9th Jan,2014 & 21st January 2016 and other OMs (please refer 'Instructions related to CPPP at eprocure.gov.in) issued by the Department of Expenditure, Ministry of Finance mandates all Ministries / Department of Central Government their attached and subordinated offices, Central Public Sector Enterprises (CPSEs) and Autonomous / Statutory Bodies to commence e-Procurement in respect of all procurements with estimated value of Rs. 2 lakhs or above w.e.f 1.4.2016 by selecting eProcurement service provider of their own choice.
• Also refer Rule 159 and Rule 160 of GFR 2017 regarding publication of tender related information on CPPP as well as receipt of e-bids.
• NIC facilitates Ministries/ Departments/others in complying with above guidelines thru application modules available under Central Public Procurement viz e-Publishing (eprocure.gov.in/epublish/app), e-procurement (eprocure.gov.in/eprocure/app) and XML data transfer.
• Ministries/Departments/others which obtain bids in physical format may use ePublishing module of CPPP for publishing of tender related information.
• Ministries/Departments which do not have a large volume of procurement or carry out procurements required for day to day running of offices and also have not initiated e-Procurement through any other solution provider may use the e-Procurement solution developed by NIC, if desired. The same is available under the Central Public Procurement (CPP) Portal at URL: eprocure.gov.in/eprocure/app.
• Ministries/Departments with large volume of procurement other than of the nature mentioned above may either use the e-Procurement solution developed by NIC or engage any other service provider by following due process.
• Ministries/Departments, which are already carrying out e-Procurement through other service providers or have developed e-Procurement solutions in house, may continue to do so, ensuring that conditions/guidelines provided in the above OMs of DoE / GFRs are fulfilled. They may publish tender related information on CPPP using XML data transfer.
• 1. Publishing module

  Entails publishing of all tender enquiries, corrigenda thereto and awards of contract thereon on the CPP Portal. Under e-Publishing, the User Organisations will continue to invite bids in paper based format.
• 1. Procurement module

  Covers the complete tendering process starting from online publishing of tender enquiries, online bid submission by the bidders, online bid opening, uploading of bid evaluation results and publication of award of Contract. Under e-Procurement, the complete tendering, including the submission of bids by the bidders, will be online.
• Roles in e-Publishing module

  • Tender Creator/Procurement Officer Admin - responsible for filling up and uploading the details of a tender enquiry / corrigenda / award of Contract on the CPP Portal
  • Tender Publisher - responsible for publishing the tender enquiry / corrigenda / award of contract created by the Tender Creator on the CPP Portal
• Additional roles in e-Procurement module

  • Bid Opener - critical for e-Procurement, should be identified for each tender at the time of publishing
  • Bid Evaluator - authorised to upload the results of the various stages of bid Evaluation on the CPP Portal
  • Minimum of 4 Bid openers must be configured against each tender
  • Minimum 5 Digital Signature Certificates to start with
• Login for e-Publishing module

  All authorised department users, from the User Organisations, can login using a login ID and password assigned to them, they do not need any additional mode of authentication
• Login for e-Procurement module

  All authorised department users, from the User Organisations, will be required to have valid Digital Signature Certificates (DSCs), in addition to their user ID and password, to be able to operate the e-Procurement Module
• Bidder enrolment for e-Publishing

  1. Publishing does not require the bidders to enrol on the CPP Portal, since the bids will continue to be submitted in the paper based format
• Bidder enrolment for e-Procurement

  1. Procurement requires the bidders to enrol on the CPP Portal, using a valid Digital Signature Certificate (DSC) and Valid email address. The bidders will be required to submit their bids online on the e-Procurement module.
• Enrolment on e-Procurement module under CPPP

  1. Provide GePNIC On-boarding Form

  2. Acquire Digital Signature Certificates(DSCs)

  3. Selection/ Nomination of Nodal Officer

  4. Setting up of Organizational Hierarchy for mapping on the CPP Portal

  5. Creation of User Accounts for officials of the User Organisation

  6. Mapping of DSCs for all user accounts created in the User Organisation

  7. Assistance in floating of First /Pilot Tender in selected locations

  8. Training / Assistance in implementing eProcurement Solution of NIC
• Procurement (e-compliance)

  Prior to publishing on the eProcurement module under CPPP. Notice Inviting Tender in .pdf format is mandatory. Also, e-Compliant Tender Document is required.
• User Organisation assistance

  1. Request NIC / [e-mail] well in advance, for any assistance in floating of its first/ pilot Tender

  2. Based on the availability of manpower with NIC, may provide required support at selected locations

  3. Deputed manpower would guide user organisation on e-Tendering aspects only

  4. Logistics support, if any, may be provided by concerned user organisation
• Onsite continuous hand holding support / training services

  Facility Management Partner (FMP) manpower may be hired thru NICSI empanelled vendors in consultation with NIC
• Training / Assistance in implementing eProcurement Solution of NIC

  • Attend training on eProcurement under CPPP at National Institute of Financial Management (NIFM), Faridabad
  • Web learning sessions (daily) on eProcurement
• Details and schedule for above mentioned trainings is available on https://eprocure.gov.in/cppp/trainingdisp
• Help available for User Organisation

  • For any Technical Query/Clarification, send E-Mail to : [e-mail]
  • For any Policy/Functionality/Feature related query/clarification, send E-Mail to : [e-mail]
  • For Telephonic Help Support, call 24 x 7 Help Desk Number [phone], [phone], [phone]
• Nodal Officer

  Can be nominated by filling up the Nodal Officer Nomination Form available under Downloads section of Central Public Procurement Portal and sending it to NIC / [e-mail]
• Nodal Officer account

  • Login ID should be e-Mail format and should be name based
  • Alternate/Correspondence e-mail ID can be any working email-id as system sends all communications on this email-id
  • Mobile number should be proper
• Setting up of Organizational Hierarchy for mapping on CPP Portal

  1. Each User Organisation must provide its organisational structure / hierarchy (of tender floating locations only) for mapping under e-Procurement Module of NIC

  2. The organisational structure may be provided (up to max 4 levels) in the following manner: Level 0 - Parent Ministry, Level 1 - Organization, Level 2 - Functional/ Zonal/ Regional Offices, Level 3 - Division/ District level offices, Level 4 - Sub-Division/Block level offices
• Roles defined for e-Procurement module

  • Procurement Officer Admin (Tender Creator) - responsible for filling up and uploading the details of a tender enquiry / corrigenda
  • Procurement Officer Publisher - responsible for publishing the tender enquiry / corrigenda created by the Tender Creator
  • Procurement Officer Opener - authorised to decrypt and download the bids received from the bidders in response to a tender document
  • Procurement Officer Evaluator - authorised to upload the results of the various stages of bid evaluation/award of contract
• Nodal officer can also have above mentioned roles to participate in the Tendering Activities
• For getting above roles, Nodal officer may mail to NIC/ [e-mail]
• Intent Letter for using NIC eProcurement Software under Central Public Procurement Portal

  On Boarding Letter should be sent by Head Quarter /Central office of the Procuring entity and not by each Individual Office Organisation's Letterhead
• Details to be provided in the Intent Letter

  • Give brief description / Background information about Indenting Procuring Entity
  • Details of the Highest Competent Authority (who is addressing the Letter)
  • Whether Procuring Entity is presently using any eProcurement System and if yes, whether Tender Information is being pushed to CPP portal using XML
  • Number of tenders to be floated in a year
  • Number of tender floating locations
  • Expected Maximum Number of Bids to be received in any Tender
  • Whether Procuring Entity will publish Global Tenders
  • Whether Procuring Entity will publish World Bank/ADB Funded Tenders
  • Whether Procuring Entity will publish Tender cum Auction
  • Any special Requirements, if any
• Default Properties on CPP Portal: Visibility of Bid Documents enabled to participating Bidders after Technical Opening of the tender, One day gap between Bid submission End Date & Time and Bid Opening Date & Time