PMP, Deployment Baseline and Communication

• Deployment baseline


  1. Linear life cycle

  2. Requirements capture

  3. Scope and quality defined

  4. Creation of fully resourced schedule

  5. Allowances for risks
• When used the Planned cost curve will be understood
• Iterative life cycle


  1. Scope and quality may vary

  2. Work not achieved added to product backlog
• Deployment baseline


  Along with PMP it forms the basis of monitoring and control
• Changes requested


  Deployment baseline is reviewed
• Deployment baseline


  Part of decision making process
• Before deployment baseline is approved

  1. WBS should be reconfirmed

  2. Business assumptions case checked

  3. Buffers reviewed and confirmed
• Integrated baseline review


  • Risk based review
  • Ensures baseline is realistic
  • Ensures scope can be completed on time within budget
• PMP


  Output of definition phase of project, covers what, where, why, how, who, when, how much, how good
• PMP


  Needs baselined and updated through configuration management system
• Business case


  Output of concept phase
• Project management documents


  • Risk register
  • Issue log
  • Quality register
  • Change register
• PMP


  • Agreed by project sponsor
  • Written by the team
  • Guided by the project manager
  • Read by all stakeholders
  • Reference point for all newcomers to the project
• Poor communication is the biggest cause of project failure
• Communications


  Process of exchanging information and confirming that there is a shared understanding
• Consider needs of stakeholders when communicating
• Barriers to communication


  • Perception (level of education, region of experience)
  • Personality (likes and dislikes, ignoring unfamiliar or boring faces)
  • Attitudes, emotions and prejudices (strong emotions, fear)
• Overcoming communication barriers


  1. Arrange face to face meetings

  2. Try to understand the other party's views

  3. Listen carefully and curb prejudices

  4. Seek clarification

  5. Arrange contact times

  6. Check the meaning, ask for an explanation
• Communication methods


  • Face to Face
  • Voice only (virtual)
  • Words only (physical)
• Communications Plan


  Output of stakeholder analysis, includes stakeholders list and contact details, information required by each stakeholder, format of information, frequency of information, method of distribution, feedback mechanism