2.2.3: Factors Influencing Accommodation Arrangements

• When making travel arrangements, businesses need to consider:

  • Hotel criteria
  • Individual needs
  • Hotel costs
• The hotel criteria will influence accommodation arrangements as businesses need to consider:

  • Location: proximity to venue and transport links
  • Grade: rating of hotels, specifically in unfamiliar areas, is important
  • Meals
• Individual needs of personnel travelling will influence the accommodation arrangements as people may have specific requirements.

  This may include:

  • A room with adaptations for accessibility
  • Equipment; gym, wifi
  • Dietary requirements
• Accommodation costs involve the price of the room, taxi fares, parking and booking fees.

  There may be different payment terms, such as charged directly to the business or the employee paying themselves and then later claiming it back. However, the employee may not be able to afford it.