2.1.4: Checking Protocols

• Documents need to be checked for three things; errors and accuracy, omissions and clairty.
• Errors and Accuracy- documents must be free from spelling mistakes or grammatical errors.
• Clarity- the language used in the document needs to be clear and easy to understand by everyone who reads it.
• Omissions- all relevant details must be included in the document so that there are no gaps in the information provided.
• The people who check business documents are either the person producing it, a manager, a solicitor, a proofreader or an agency.
• Benefits of checking documents:

  • It prevents errors which may damage business reputation
  • Wasted time travelling to meetings that don't take place.
• Drawbacks of checking documents:

  • Takes time and costs money, particularly when done externally.
• Implications of poor checking:

  • Errors may be missed, affecting the reputation
  • Possible delays
  • Loss of customers and business oppurtunities.
• What needs to be checked and why:

  • The reputation of the business has a direct impact on its success and anything the business is associated with can affect its reputation.
  • Businesses should check anything they produce or organise, including documents and arrangements.