Tom exam

• Bussines tool - can be considered as any asset the help assist organization to achieve it's stated aims and objectives
• Bussines tools 


  Each business will need to develop criteria so as to identify which tools are to be monitored and therefore controlled to ensure that time and effort devoted to managing the proper and important tools
• EXAMPLES OF COMMON BUSINESS TOOLS

  DIGITAL CAMERA

  MOBILE TELEPHONE

  PAGERS

  NOTEBOOK

  BATTERIES

  DICTATION MACHINES

  MICE

  KEYBOARDS

  BROCHURES

  INFORMATION

  KNOWLEDGE

  FACSIMILE

  MANUAL

  LANDLINE TELEPHONE

  SOFTWARE

  E-MAIL

  THE BUSINESS WEB SITE
• Once indentified, the tools need to be considered as a group and it is logical to provide a name for the list that recognises the importance of the group. Possible names could be:

  Portable and attractive tool
• Portable and attractive tool 


  This stated that the items is portable and probably does not have fixed location. It also states they are attractive, meaning they could be a target for theft or excessive use.
• Significant Small Items 


  This is very similar as the item is small so that can easily lost and they are significant to the business.
• The Register


  A register of the tools that are owned and available within the business
• The register


  • Needs sufficient information to ensure the tools are locatable and identifiable
  • Ensures the correct tool is identified
• Storing the details


  1. Paper approach where all the details are recorded in a book - an asset register

  2. Stored under the control of an officer of the business
• TOOL - Each tool needs to be described and identified, and this is especially important where there are multiples of the same tools.
• Rules can be established for the various types of assets, but the description could include one or more the following:

  Brand or manufacturer

  Model or name

  Purchase date supplier

  Warranty expiry date

  Purchase price

  Department

  Serial number

  Assets number

  Calour

  Warranty responsibility
• Other non attached items that form tools such as:

  Cables

  Power supply

  Lens

  Memory
• Serial Number 


  These are generally unique so that no to serial number should be the same and they will indentify each other.

  
• Assets Number 


  This advantage that the number can be created for each assets that has identification within the number

  
• Barcodes 


  Can be easily scanned to maintain records. These advantages of certainty and the elimination of data entry error.

  
• Radio frequency identification tags


  These are electronic tags can be attached to items that will communicate with electronic scanning system that allow individual item to be identified while in the groups
• Storage location 


  A desk drawer, cupboard storage locker and cabinet. The location needs to indentifiable so there can certainty as to the tools correct storage location.
• The business wed site 


  Is an online platform that represents a company organization on the internet. It serves as a digital storefront where potential customers can learn about business, browse product or services, and make purchases
• Software 


  Is a set of instructions, data programs used to operate computers and execute specific task. It is opposite of hardware which describes that physical aspects of a computer.
• Wiki


  Is a web based collaborative platform that enables users to store, create and motify content in an organized manner
• Social networking 


  The practice of using social network such as Facebook or LinkedIn, to form connection and communicate with other online.
• Landline telephone 


  A telephone that transmits signal s converted from audio data through physical Media, such as wire or fibre optic cable
• Email 


  Is a digital communication method that uses electronic devices to deliver message
• Obtain and maintain bussines tools required to support workplace activities

  Roster

  Damage
• Roster 


  Allows users to plan for access and allow planning for events when the tool is being used by another.
• Damage 


  The business will need to establish rules and responsibilities for tools that are damage as results of negligent behavior by the user.
• Storage business tools in accordance with enterprise procedures and to reduce theft and fraudulent activity

  Security tools
• Swipe card access 


  System can record each person that accesses the storage area and also the users that take the tools from the storage location
• Password 


  -Protection to restrict access

  -When considering access knowledge or information users can have security access attached to log in profile.
• Security camera 


  Can record handling and use of the tool in the area
• Police check


  Individual may apply or authorise other to perform a police check that have been made against a person
• Employment contracts


  Every employee is employed on the contract that sets out the term and condition of their employment including such terms as holiday, wages, hours of work.
• Privacy 


  Determine the nurture of the information that an employee can publish about the business and the guest of the business.
• Internet 


  Could include amount of time that is spend on private use such as personal emails, accessing non business related sites.
• Lockable access 


  Can be used to prevent access and enhance the possibility of the tool being available got later use
• Audit 


  Is the assessment of the processes that are in a place on how the business tools are monitored, controlled and use.
• Stocktakes 


  Can be performed on consumable resources to ensure there sufficient resources to meet the operational needs.
• Information 


  An important business tool in modern organization. Like other tools it needs protection from unauthorized use and access.
• Legal implications 


  Where information is disclosed various privacy acts and controls can impose penalties for the business and the individual for acts that breach the act.
• Other methods of security include a selection of the following :

  Swipe card access Password

  Security camera

  Police checks

  Employment contracts

  Privacy Internet

  Lockable access

  Audit

  Stocktakes

  Information

  Legal implications