w6-7

• Application Letter

  A letter written to seek a job is an application letter. It is intended to provide detailed information on why you are a qualified candidate for the job.
• Solicited

  Written in response to an advertisement.
• Unsolicited

  Written at the suggestion of someone who knows the existence of a vacancy or the application himself believes a vacancy in the office.
• Letterhead

  Begin your cover letter with your contact information. It should be in block style, on the left margin of your paper, towards the top.

  • Name

  • Current home address

  • Telephone number
• Dateline

  Include a date as you would do with any business letter.
• Salutation

  Choose the appropriate way to address the contact person.
• Complimentary Closing

  Finish your letter with a formal closing like "Sincerely" or "Yours truly."
• Signature Block

  Includes the signature and the typed name of the sender. The typed name can be in all caps (HARRY DAMUS) or CLC format (Harry Damus).
• Office Correspondence is also known as “Business Correspondence”. It is a written exchange of internal and external communication to support all business processes.
• Business Letter – traditional way of communicating information from one company to another or used in external correspondence.
• Business Memo – a written communication strictly between the company’s office to another or used in internal correspondence.
• Business E-mail – office correspondences that can either be internal or external. There is no required format in writing e-mail correspondence, but it is expected that the writer maintains a professional tone.
• Internal Correspondence: refers to correspondence between the individuals, departments, sections and branches of the same organization.
• External Correspondence: Itrefers to correspondence made with outsiders of the organization who are individuals, customers, suppliers, banks, financial institutions, money lenders, government departments, educational institutions, charitable trust and the like.
• Routine Correspondence: refers to correspondence on routine matters like inquiries, acknowledgements, replies, orders, invitations and appointment letters.
• Sales Correspondence: It refers to correspondence relating to sales. They are sales letters, sales reports, invoices, offer and discount letters, statements of accounts, confirmation of order, collection letters, delivery letters, debit and credit notes letters and the like.
• Personalized Correspondence: Emotional factors are responsible for personalized correspondence.
• Circulars: A common matter is communicated to a large number of persons or firms.
• Block format features all elements of the letter aligned to the left margin of the page. It has a neat and simple appearance. Paragraphs are separated

  by a double line space.
• Modified block format - differs from block style in

  that the date, sign-off, and signature lines begin at the center point of the page line. The beginning of each paragraph is indented five spaces, along

  with the subject line, if used. Depending on the length of the letter, paragraphs may be separated by a single- or double-line space.
• Semi-block format - is like block but has a more

  informal appearance. All elements are left-aligned, except for the beginning of each paragraph, which is indented five spaces. Paragraphs are separated by a double linespace.