Writing Process

• Effective communication is very important (oral or written) for success. Business Messages
•  Have a clear reason why you are doing it (Characteristics of Effective Business Message) Purposeful
• Ensures that the message remains focus and aims to get to its main outcome (Characteristics) Purposeful
• You need to have a goal (Characteristics) Purposeful
• Means being a man of “enough” words (Characteristics) Economical
• Meaning that the message is straightforward or direct to the point and clear (Characteristics) Economical
• Refers to being concise and efficient with words and resources (Characteristic) Economical
• Using few words while maintaining clarity and completeness (Characteristics) Economical
• To reduce the likelihood of misunderstanding (Characteristics) Economical
• The message undergoes a procedure (Characteristics) Process Oriented
• Follows a systematic approach from planning to delivering the message (Characteristics) Process Oriented
• Know your objectives. Planning
• Message we would like to deliver. Drafting
• Read the draft and do. Revisions
• Last is to _ the message. Deliver
• It ensures that the message is consistent, accurate, and assures professionalism. Process Oriented
• If you follow the _, you can minimize the errors, and maintain. Systematic Approach
• Drafting - Once you have an idea of what you want to say, start writing. Don't worry too much about grammar or punctuation at this stage; just focus on getting your ideas down on paper.
• Planning - The first step in writing is to plan what you want to write about. This includes brainstorming ideas, researching topics, and outlining your thoughts.
• How the message will be perceived by the receiver. Audience Oriented
• Thinking if the audience will be able to understand your message- Audience Oriented
• _ the message to the needs, interest, and expectation of the audience. Tailoring
• Revising - After drafting, read through your work and identify areas where you need to improve. Make changes as needed, focusing on clarity, coherence, and organization.
• The purpose of tailoring is to make sure that the message is relevant and interesting to the intended audience.
• It is not linear, it is cyclical meaning you can always go back to the previous stages
• Stage where analyzing, anticipating, and adapting happens. Pre-writing stage
• Analyze the purpose and understand audience
• Anticipate how the audience will respond or react to your business message
• Adapt or tailor the message to the communication style of the audience
• You are not writing anything yet. Pre-writing stage
• Determining of the purpose, reason, or goal to why you write a business message. Pre-writing stage
• 1. Fire triangle: they are interrelated and depend on each other (all are important)
• 1. Purpose should be realistic, timely, appropriate, and acceptable
• Message should be appropriate and relevant for the current situation and context. Timely
• Asking for an increase in salary during the pandemic (+there are also a lot of people losing their jobs). Timely or not
• 1. Meaning it is achievable and attainable within the constraint in resources and also considering the time. Attainable
• It is aligned with what the company advocates and also with what the employee believes. Acceptable
• You should be the right person in doing the job or in addressing the concern of the customer. Appropriate
• Purpose should be realistic, timely, appropriate, and acceptable. Defining Purpose
• You have to know your audience. Analyzing Audience