LEC-5 [GANTT CHART]

• Gantt Charts


  A visual representation that provides an instant overview of the status of a project. Outlines all activities involved in a project against a timescale. Simply lists what needs to be done and when. Great ways to manage project schedule simply and easily.
• Industries that use Gantt Charts

  • Construction
  • Telecommunications
  • Information technology
  • Management consulting
  • Change management
  • Problem solving and continuous improvement
• Gantt Charts


  A visual representation that provides an instant overview of the status of a project. Outlines all activities involved in a project against a timescale. Simply lists what needs to be done and when. Great ways to manage project schedule simply and easily.
• Industries that use Gantt Charts

  • Construction
  • Telecommunications
  • Information technology
  • Management consulting
  • Change management
  • Problem solving and continuous improvement
• When Gantt Charts are Used


  1. Identifying and planning activities and their expected durations

  2. Monitoring and tracking the progress

  3. Identifying issues that can delay the project

  4. Showing the team the progress they are making

  5. Keeping management updated on project progress
• When Gantt Charts are Used


  1. Identifying and planning activities and their expected durations

  2. Monitoring and tracking the progress

  3. Identifying issues that can delay the project

  4. Showing the team the progress they are making

  5. Keeping management updated on project progress
• Gantt charts can be used to plan personal projects and track own targets
• Gantt charts can be used to plan personal projects and track own targets
• Benefits of Gantt Charts


  • A simple way to schedule your activities
  • Allow to see how your project is performing at a glance
  • Allow to focus efforts and reacting quickly to unexpected situations
  • Allow you to communicate progress and issues as they arise
  • Help determining the needed resources
• Benefits of Gantt Charts


  • A simple way to schedule your activities
  • Allow to see how your project is performing at a glance
  • Allow to focus efforts and reacting quickly to unexpected situations
  • Allow you to communicate progress and issues as they arise
  • Help determining the needed resources
• Gantt Chart


  • A type of bar chart that shows the start and end dates of the activities
  • Shows the activities (What?)
  • Shows the duration of activities (When?)
  • Shows the responsible person or team for completing each of them (Who?)
  • Shows the order in which they will be accomplished
• Gantt Chart


  • A type of bar chart that shows the start and end dates of the activities
  • Shows the activities (What?)
  • Shows the duration of activities (When?)
  • Shows the responsible person or team for completing each of them (Who?)
  • Shows the order in which they will be accomplished
• Other information that can be shown in a Gantt Chart


  • The needed resources
  • The cost estimates
  • The key project milestones
  • The dependencies between activities
  • The critical paths
  • The progress and status of activities
  • The progress and status of the project as a whole
• Other information that can be shown in a Gantt Chart


  • The needed resources
  • The cost estimates
  • The key project milestones
  • The dependencies between activities
  • The critical paths
  • The progress and status of activities
  • The progress and status of the project as a whole
• A detailed Gantt chart can answer questions about the activities, their order, duration, timing, resources, milestones, relationships, and percentage of completion
• A detailed Gantt chart can answer questions about the activities, their order, duration, timing, resources, milestones, relationships, and percentage of completion
• How a Gantt Chart is Created

  1. By drawing horizontal bars to represent time duration of activities

  2. Can be drawn by hand

  3. Can be implemented using spreadsheet applications

  4. Can use project management software for more elaborate features
• How a Gantt Chart is Created

  1. By drawing horizontal bars to represent time duration of activities

  2. Can be drawn by hand

  3. Can be implemented using spreadsheet applications

  4. Can use project management software for more elaborate features
• Example Gantt Chart


  • Activity
  • Week 1
  • Week 2
  • Week 3
  • Week 4
  • Week 5
  • Responsible
  • Select the team
  • Define objectives
  • Define operational definitions
  • Develop a data collection plan
  • Present plan to management
  • Train data collectors
  • Assess measurement system
  • Initiate data collection
  • Analyze and interpret data
  • Submit summary of findings
• Example Gantt Chart


  • Activity
  • Week 1
  • Week 2
  • Week 3
  • Week 4
  • Week 5
  • Responsible
  • Select the team
  • Define objectives
  • Define operational definitions
  • Develop a data collection plan
  • Present plan to management
  • Train data collectors
  • Assess measurement system
  • Initiate data collection
  • Analyze and interpret data
  • Submit summary of findings