L6-HMIS

• Traditional Manual Filing


  Pre-digital method of organizing and storing physical documents, relies on paper documents and physical storage units like folders, filing cabinets, and binders
• Pros of Manual File Management


  • Simple to Set Up: Requires minimal technical expertise to implement
  • Low Initial Cost: Doesn't require expensive software or hardware
  • Tangible Records: Physical documents can provide a sense of security and permanence
• Cons of Manual File Management


  • Time-Consuming: Filing and retrieving documents can be slow and cumbersome, especially for large volumes
  • Limited Search Functionality: Searching for specific information within documents can be difficult and time-consuming
  • Space Requirements: Managing physical storage space can be a challenge, especially as data accumulates
  • Risk of Loss or Damage: Documents are vulnerable to damage from fire, water, or mishandling
  • Security Concerns: Physical access control for sensitive documents can be complex
• Challenges faced by Hospitals


  • No real time data
  • Evidence-based program management was a challenge
  • Undue delays in receipt of data
  • Retrieval of old manual records was ineffective and time-consuming
  • Duplication of records
  • Monthly reports sent as hard copy, real challenge for data analysis comparison
  • Drug inventory / equipment inventory maintenance
  • Lack of standard names and code
• Health Management Information System (HMIS)


  Information system specially designed to assist in the management and planning of health programs, as opposed to delivery of care - WHO, computer system that collects, stores, analyzes, and disseminates health-related data, used by hospitals, clinics, pharmacies, and other healthcare providers to improve the quality of care, track disease outbreaks, monitor public health trends, and make informed decisions about healthcare policy
• General Concept of HMIS


  • Relevance
  • Functionality
  • Integration
  • Routineness
• Roles of HMIS


  • Provide high-quality information to support decision-making at all levels of the healthcare system
  • Improve quality of care
  • Increase efficiency
  • Enhance public Health
  • Develop better policies
• Characteristics of HMIS


  • Complete
  • Consistent
  • Clear
  • Simple
  • Cost-Effective
  • Accessible
  • Confidential
• Functions of HMIS


  • Data Input / Collection
  • Data Management
  • Data Output
• 8 Elements of HMIS

  • Data Acquisition
  • Data Verification
  • Data Storage
  • Data Classification
  • Data Computation
  • Data Update
  • Data Retrieval
  • Data Presentation
• Functions in the HMIS


  • Client Data
  • Scheduling
  • Authorization Tracking
  • Billing
  • A/R Management
  • Reporting
  • Medical Record
  • Compliance
  • Financial
• Determinants of HMIS


  • BEHAVIORAL: Knowledge, Skill, Attitudes, Values, Motivation
  • ORGANIZATIONAL: Leadership Commitment, Clear Vision and Goals, Resource Allocation, Workflow Integration, Data Governance, Performance Measure
  • TECHNICAL: System Functionality, Data Security, System Interoperability, Data Quality Tools, User Interface and User Experience, Scalability and Flexibility
• PRISM FRAMEWORK