ORGANIZATION, ADMINISTRATION OF GUIDANCE AND PROGRAM

• Organization


  The foundation upon which the whole structure of management is built
• Organization

  A process of identifying and grouping the work to be performed, defining and delegating responsibility and authority, and establishing relationships to enable people to work most effectively together to accomplish objectives
• Organization

  A plan by which a group of people pools its efforts toward designated objectives through the definition and division of activities, responsibilities, and authority
• What organization includes

  • Personnel should be planned, selected, and trained
  • Principles and goals must be set up and coordinated as professional staff
• Organization and/or reorganization


  Necessary because imperfections appear in existing arrangements, original purposes become modified or extended, conditions change and /or new techniques are discovered
• Administration


  The management of people (i.e. students and staff if it is in the school system)
• Administration

  Involves cooperation efforts by several people to achieve certain objectives
• Formal Organization


  A system of well-defined jobs each bearing a definite measure of authority, responsibility, and accountability, the whole consciously designed to enable the people of the enterprise to work most effectively together in accomplishing their objectives
• Formal Organization

  • Characterized by well-defined roles, bound by delegation, and relatively stable
  • Tells what specified things are to be performed, defines the relationship of individuals in the organization, and limits the activities of people as outlined in the formal organization
  • Coordination may be obtained through a prescribed pattern
• Informal Organization


  Refers to the relationship of individuals because of similarity of likes, dislikes, emotions, needs, or attitudes
• Informal Organization

  • May exist within a formal organization
  • The existence is determined not because of rules and regulations but because of human personalities and characteristics
  • Facilitates the accomplishment of objectives without necessarily undergoing the follow-the-channel method
• Line Organization


  The simplest and oldest form of organization structure where authority is delegated directly from top to bottom
• Line Organization

  • Line officials are those who can give commands, enforce obedience, and impose disciplinary action
  • They have the responsibility and authority for the direct accomplishment of primary objectives
  • Each individual is responsible only to the person immediately above him
• Line and Staff Organization

  The pattern of the most large and complex organizations where all executives are either on the staff or in the line depending on their authority and functions
• Line and Staff Organization

  • The line authority carries the right to require the execution of orders, while the staff executive has the authority to support how such orders could be implemented
  • The staff executive serves the line executive
• Guidance Program


  A system of services and cumulative resources of staff and techniques used by a school to improve the adjustment of every person for whom it was organized
• Pre-requisites of a Guidance Program

  • Formation of Guidance Committee
  • Decisions on allotment of budget for conducting the various services
  • Needed facilities and materials
  • Support from concerned people and agencies
  • Participation of concerned personnel
• Basic Principles of a Guidance Program


  • Guidance is a fundamental and integral part of the educational system
  • Guidance program is responsive to the student's needs
  • The Guidance Program recognizes the students as unique individuals
  • The program is in the hands of qualified personnel
• Steps in Developing Guidance Program

  1. Preparatory Phase: Goal Setting and Planning

  2. Implementing Phase: Coordinating, Directing/Managing, Development

  3. Appraisal: Evaluation, Future Design
• Guidance Services


  An organized set of specialized services established as an integral part of the school environment designed to promote the development of students and assist them toward a realization of sound, wholesome adjustment and maximum accomplishments commensurate with their potentialities
• Function of the Guidance Services


  • To improve self-understanding
  • To increase student understanding of self in relation to others
  • To emphasize relationships between academic pursuits and personal development
  • To contribute to the feeling of security
  • To supplement teachers' efforts in assisting children with problems
  • To provide for the accomplishment and attainment of long-range goals
• Different Guidance Services

  • Individual Inventory Service (IIS) or Individual Analysis
  • Information Service
  • Counseling Service
  • Placement Service
  • Follow-up Service
  • Referral Service
• Individual Inventory Service (IIS) or Individual Analysis


  Systematically collects, evaluates, and interprets data to identify the characteristics, potentials, and needs of every student
• Major Components of IIS


  • Personal Information Data
  • Educational Data
  • Social Data
  • Anecdotal Report
  • Autobiography
  • Self-expression Essay
  • Tests Results Administered
  • Interviews
  • Medical Records
• Information Service


  Involves comprehensive and systematic collection and dissemination of information to students, parents, and other stakeholders
• Types of reports

  • Anecdotal Report
  • Autobiography
  • Self-expression Essay
• Anecdotal Report


  Description of the client's unusual or unexpected behavior in a given situation or event
• Autobiography


  Self-written life story
• Self-expression Essay


  Seek the client's response to a particular question or concern, usually in short written essay form
• Types of Tests Results Administered

  • Standard measures that can determine the specific characteristics of each individual
  • Data used to proper diagnoses, predict progress and behavior, and accurate placement
• Types of Interviews


  • Individual Interviews
  • Interview with significant other
• Individual Interviews


  Conducted by the counselor to collect information on the client's concerns, current status, and certain personal traits
• Interview with significant other


  Interviews with parents, instructors, and others provide useful information
• Medical Records


  The client's medical history may have implications for the life activities, plans, and goals of the students
• Information Service


  Comprehensive and systematic collection and dissemination of information outside the individuals through various methods or techniques and programs to assist students in their personal, social, academic, emotional, occupational, and spiritual planning
• Kinds of Information

  • Personal - Social
  • Academic – Educational
  • Vocational - Occupational
• Personal - Social


  How one can improve oneself or relationship with others
• Academic – Educational


  Concerns the educational setting that one is in or might consider
• Vocational - Occupational


  Opportunities that students can pursue after high school or college
• Major Methods of Information Dissemination


  • Printed Information Material
  • Small-Group Guidance Activities
  • Homeroom Guidance/Classroom Guidance Activities
  • Seminars, Symposia, Conferences