imc week 5

• Processing of Library Materials

  The process that library materials go through so that they can be located, used and returned to the library at their requisite place
• Cataloging Department


  The department that handles technical processing in the library
• Technical processing activities


  1. Cataloging & Classification

  2. Physical Processing

  3. Shelving

  4. Filling
• Importance of processing library materials


  • Effective management, accessibility, and preservation of library collections
  • Supporting the mission of libraries to provide information and resources to their communities
• Steps in technical processing

  • Acquisition
  • Cataloging
  • Subject Heading & Classification
  • Labeling & Barcoding
  • Processing Materials
  • Shelving
  • Circulation
• Need for technical processing

  Growth of information and library material<|>Necessity of categorization of the universe knowledge<|>Arranging materials in such a way that subject specialization is maintained<|>Systematic arrangement will make it easy to storage and retrieval
• Basic steps in technical processing

  1. Acquisition

  2. Cataloging

  3. Subject Heading & Classification

  4. Labeling & Barcoding

  5. Processing Materials

  6. Shelving

  7. Circulation
• Acquisition


  The process of acquiring new library materials, which can include purchasing books, journals, DVDs, or receiving donations
• Cataloging


  The process of creating bibliographic records for each item acquired, describing the item's bibliographic details
• Subject Heading & Classification

  Assigning subject headings and classification numbers to library materials based on their content
• Labeling and Barcoding


  Applying call number labels, spine labels, and barcodes to library materials to facilitate organization and circulation
• Processing Materials


  Performing physical processing tasks to prepare items for circulation and handling by patrons
• Shelving


  Placing processed materials in their designated locations according to their classification numbers or other shelving schemes
• Circulation


  The process of checking items in and out to patrons, managing holds and reserves, renewing items, and handling fines or fees
• Library Catalog


  A fundamental tool for accessing and managing a library's collection of resources, providing users with information to locate specific items or explore subjects of interest
• Purpose of a library catalog


  To facilitate access to library materials, allowing users to search for resources by various criteria
• Components of a typical library catalog record

  • Title
  • Author
  • Publication Information
  • Subject Headings
  • Call Number
  • Availability
  • Location
• Cataloging


  The process of creating bibliographic records for library materials, involving the selection and arrangement of items to describe their physical aspects
• A library catalog is the most fundamental retrieval tool in the library because it lists and describes all resources in the library, records the whole collection, directs users to similar materials, indicates the location of materials, and assists users in developing information retrieval skills
• Usages of the library catalog

  Plan, order and check resources efficiently<|>Increase understanding and develop information retrieval skills<|>Retrieve information efficiently
• Contents of a catalog record

  • Heading
  • Description
  • Tracing
  • Call Number
• In ancient civilizations, libraries lacked formal cataloging systems but used rudimentary methods such as shelving items by subject or author
• During the Middle Ages, monastic and cathedral libraries in Europe began to develop rudimentary cataloging systems for their manuscript collections, known as "catalogus librorum"
• With the advent of the printing press in the 15th century, libraries started producing printed catalogs to document their expanding collections of printed books
• The introduction of card catalogs in the late 19th and early 20th centuries marked a significant advancement in cataloging technology, replacing handwritten and printed catalogs with standardized catalog cards
• Microform catalogs were developed to provide access to library materials stored in microform format, such as microfilm and microfiche
• The advent of computers and digital technology in the late 20th century led to the development of Online Public Access Catalogs (OPACs), transforming cataloging practices by enabling electronic, remote, and real-time access to catalog records
• Modern library cataloging is often integrated within larger library management systems known as Integrated Library Systems (ILS), combining cataloging, circulation, acquisitions, and other library functions into a single, integrated system
• Importance of cataloging process in libraries

  • Facilitating access
  • Organizing collections
  • Enabling resource discovery
  • Facilitating interoperability and resource sharing
  • Aiding in preservation and collection management
• Cataloging


  • Standardized metadata elements and classification numbers
  • Organizes library collections in a systematic manner
  • Makes it easier to browse and retrieve materials
• Resource Discovery


  Cataloging enables users to discover a wide range of resources beyond what they may already know exists in the library's collection
• Interoperability and Resource Sharing


  • Standardized cataloging practices allow libraries to share bibliographic records with other institutions
  • Facilitates resource sharing and cooperative cataloging efforts
  • Enables libraries to expand their collections through interlibrary loan services and collaborative partnerships
• Preservation and Collection Management

  • Cataloging records serve as documentation of library holdings
  • Aids in the preservation and management of the collection
  • Librarians can use cataloging data to track the status, location, and usage of materials
  • Identify items in need of conservation or digitization
• Basic Steps in CATALOGING

  1. Prepare reference & update authority files

  2. Determine the subject heading

  3. Choose the Main Entry & decide the added entries

  4. Describe the 8 areas according to standard rules in ACR2

  5. Assign the Call Number based from the Subject heading

  6. Write down the information in tracing

  7. Send the record to Senior Cataloger for checking to prevent mistakes
• TECHNICAL STEPS IN CATALOGING

  1. Preparation of main entry and added entry

  2. Resource description (describe the information according to 8 areas as in AACR2R.)

  3. Subject Analysis (decide the subject heading)

  4. Assign the call/classification number for the material
• Main Entry


  The primary access point to a bibliographic record, providing key information about the resource
• Added Entries


  Offer supplementary access points to facilitate broader and more comprehensive access to library materials
• Functions of Main Entry

  • Identification
  • Access Point
  • Authority Control
  • Navigation
  • Differentiation
• Descriptive Cataloging / Resource Description


  The process to describe an item, identifies access points and format of access points, using the AACR2R and appropriate name authority files
• Areas of Description


  • Title and Statement of Responsibility
  • Edition
  • Material (or type of publication) Specific Details
  • Publication, distribution etc
  • Physical Description
  • Series
  • Note
  • Standard Number and Terms of Availability