imc151 week 2

• Understanding the Concept of Access to Information


  The ability to connect to a particular database or network system and obtain information
• Understanding the Concept of Organization of Information


  The process of gathering information and bringing it together into similar groups
• Understanding the Concept of Information Storage and Retrieval (ISR)


  The activity of obtaining information resources relevant to an information need from a collection of information resources
• Understanding


  Ability to understand something
• Access


  The process of obtaining
• Information


  Detail about something / someone
• Organization


  The process of organizing or being organized
• Storage


  A place / A place for storing
• Retrieval


  The process of getting something back
• Concept


  Context / Theory / State of affairs, elements, factors / The circumstances that form the setting for a statement or idea / In terms of which it can be fully understood
• Organization of Information refers to the activities of gathering information and bringing it together into similar groups. A good organization of information will promote access to information effectively.
• Organize


  • A basic human drive
  • Human learning is based upon the ability to analyze, organize, and retrieve data, information and knowledge
  • To recognize patterns, to compare experiences, concept and ideas
• Organize


  To form into coherent unity or functioning; integrate<|>To arrange or order things so that they can be found or used easily or quickly
• Organization of Information


  To process the relationship among all of these
• Why we need to organize information

  • Understand - Organization helps us to make sense of many things in daily life
  • Save time - We want to access information, things and services in a timely manner
  • Collocate - We organize to bring similar things or ideas together into groups
  • Retrieve - We organize because we need to retrieve
• Organization of information in everyday life

  • Kitchens are organized so that cooking equipment is easily accessible, can be used as needed
  • Items in a newspaper are organized into specific sections so that similar stories are presented together - comics and obituaries
  • Personal music collections are organized so that we can find just the right song when we want it
  • Workplaces are organized so that documents are retrievable, and work can be done
• Organization of information in the past (before computers)

  • Banks organizing customer accounts
  • Hospitals organizing patient records and doctor information
• Organization is a very important part of everyday life - it can be the key to efficiency, progress and even survival
• Retrieval of information is reliant on its having been organized
• Organization of information allows us to save copies of all kinds of works that result from human events, such as books, art works, film, tweets, government documents
• A place for everything and everything in its place

  The best way to stay well organized is to keep things in the right positions
• Information Storage and Retrieval (ISR)

  The activity of obtaining information resources relevant to an information need from a collection of information resources
• ISR


  • Interdisciplinary based on computer science, mathematics, library science, information science and technology, information architecture, cognitive psychology, linguistics, statistics and physics
• Components of ISR


  • Descriptor
  • Document
  • Address
  • Transmission of Information
  • Information Carrier
• Functions of Information Retrieval

  1. Acquisition - To collect information from various sources

  2. Content Analysis - To analyze the acquired information

  3. Content Presentation - A system for presenting information to the user

  4. Creation of File/Store - Authority creates a new file for storing their collected information

  5. Creation of Search Method - Authority decide what kind of search logic used for searching & retrieving information

  6. Dissemination - Authority disseminate information to the user by a systematic way
• Techniques of Information Retrieval

  • Traditional System - Catalog, Index, Abstract, Bibliography, Authority file
  • Semi-Automatic System - Combination of man & machine to retrieve information
  • Automatic System - All works and play are done by the help of computer & modern technologies
• Access to Information


  The ability to connect to a particular database or network system and obtain information
• What is Information?


  • A clue - Something one did not before
  • Useful in some way to the person receiving it
  • Can reduce uncertainty
  • Used in decision-making
  • As commodity - can be sold & bought
  • Unlimited - too much information available
  • Compressible - can be summarized for easier handling
  • Shareable - can be shared and used by many people at the same time
  • Expandable - can be elaborate whenever you want
• Information Needs


  • Relevant to their field of work - need for the job/work to be done correctly
  • Relevant to their organization - aware of news and information about the work place
  • Irrelevant to their field of work - needed for daily life
• Information is powerful! We need information to keep up with daily life and for decision-making. Information itself has its value and importance.
• Significant of Access to Information

  • Speed up access to information
  • Improves decision-making process
  • Improves the efficiency of activities in information agencies for user and organization
  • Increase user satisfaction
• 28 September is International Day for Universal Access to Information, proclaimed by UNESCO
• Access to Information Act - The right to access information is an essential component in a democratic society
• 135 UN member states have adopted constitutional, statutory & policy for public access to information, and 11 countries adopted Access to Information Laws
• The Concept of Access to Information will not succeed if information is not being organized
• Chris Hardwick: '"We are not in Information Age anymore... We are in the Information Management Age."'
• Information Explosion vs Information Overload


  • Too much information
  • Need to organize information
  • Information being organized
  • Used the appropriate system/method
  • Access to Information
• Organizing is what you do before you do something, so that when you do it, it is not all mixed up