imc week 8

• Organization of Library Resources

  The need to organize library material<|>The purpose of organizing library material
• Steps in organizing library material

  1. Acquisition

  2. Collection development

  3. Technical processing of library material
• Library resources (materials/collections in library)

  • Printed
  • Non-printed
• Printed library resources


  • Books
  • Periodicals
  • Newspapers
  • Reference books
  • Theses and dissertation
  • Standards
  • Patents
  • Maps
  • Reports
• Non-printed library resources


  • Audio-visual
  • Electronic
• Audio-visual resources


  • Audio-cassettes
  • Videotapes
  • Motion picture film
  • Slides
  • Microforms
  • CD-ROMs
  • DVDs
  • Photographs
• Electronic resources


  • e-books
  • e-journals
  • e-databases
  • e-magazines
  • e-images
  • e-audio
  • Digital library projects
  • Electronic exhibitions
• Shelving procedure


  The physical arrangement of different types of library materials
• Factors influencing the shelving procedure

  • Classification system
  • Collection size and space
  • Usage patterns
  • Subject or genre
  • Accessibility and ADA compliance
  • Chronological arrangement
  • Material format
  • Security considerations
  • Special collections
  • Library policies
• Shelving arrangements


  Closed access<|>Open access
• Factors affecting choice between closed and open access

  • The nature of information
  • The size of collections and the accommodation
  • The need to avoid damage caused by handling
  • The availability of staff to service the collection
  • The cost and difficulty of replacing items
  • The availability and location of equipment necessary to use an item
  • The need to preserve the privacy of material
• Possible shelving arrangements


  • By format
  • In alphabetical order
  • In numerical order
  • By classification number order
  • By audience
  • By lending conditions
  • By size of print
• Location


  Fixed location<|>Relative location
• Integration


  • Total integration/intershelving
  • Non-integration shelving
  • Partial integration shelving
• Shelving procedure


  1. Sort material by format

  2. Sort within each format according to a broad unit

  3. Place the items on trolleys for reshelving

  4. Arrange fully by call number

  5. Shelve the items

  6. Record statistics
• Arrangement of library materials

  Different formats
• Storage of library materials

  The basic aim is to provide information for users<|>Choosing the right form of storage for each format is important to ensure items remain in good condition
• Factors influencing storage method

  • Cost
  • Appearance
  • The space available
  • The library users
  • The staffing levels
  • The need to prevent damage to materials
  • The rarity of the materials
  • The special need/care for the specific formats
• Storage of printed books

  • Stored on bookshelves with book supports
  • Not too tightly shelved
  • Paperback books stored in wire, freestanding baskets
  • Large books stored horizontally
• Storage of manuscripts


  • Rare/valuable manuscripts stored in secure areas
  • Flat sheets bound into books, filed in loose-leaf folders or stored in boxes
  • Rolled manuscripts stored in cylinders
• Storage of periodicals


  • Current issues displayed on racks
  • Unbound back issues stored in pamphlet boxes
  • Some libraries microfilm or purchase microform copies
• Storage of maps, plans and diagrams

  • Stored flat in plan cabinets or rolled and stored in cylinders
  • Fragile items interleaved with acid-free paper
  • Frequently used items may be laminated
• Storage of newspapers and newspaper cuttings

  • Recent issues stored in hanging files
  • Older issues bound and stored horizontally
  • Newspaper cuttings clipped and stored in filing cabinets or shallow drawers
  • Many libraries preserve by microcopying or purchasing microform copies
• Storage of microforms


  • Microfiche stored in envelopes, boxes or slotted plastic panels
  • Microfilm stored in small reels in cardboard boxes
• Storage of films and slides

  • Roll film stored in metal canisters
  • Film strips stored in boxes
  • Slides stored in slotted drawers or transparent plastic sleeves
• Storage of videotapes and sound recordings


  • Videotapes stored on shelves or in video stands
  • CDs stored on display racks, in towers or on shelves
  • Cassette tapes stored in cases or drawers
• Storage of computer software and electronic resources

  • Computer software stored on CDs
  • Electronic resources consist of data and/or computer programs encoded for reading connected to computers